Washington University Employee Tuition Remission

The University provides its faculty and staff and their families with tuition assistance to foster their continuing education.

Eligibility

• employee must be a regular full-time benefits-eligible employee who has been employed for one year prior to the first day of classes.
• To remain eligible, employees must remain enrolled through the completion of the course and receive a passing grade.
• A grade of incomplete must be converted to a passing grade within 60 days of the end of the semester. 
• For complete details on the University’s tuition assistance program, click here.

Employees

• Regular full-time University employees receive 100% tuition remission for University College undergraduate for-credit courses and 50% tuition remission for University College graduate for-credit courses, up to 7 units per semester.
•  Employees regularly working during the day are eligible for evening courses starting at 4pm or later.
• Employees regularly working during the evening may enroll in courses starting before 4pm.
• Employees taking Undergraduate courses in University College do not need to submit a form.
• Employees taking Graduate courses must submit the appropriate Graduate Tuition Assistance form (Job-Related) (Non-Job-Related) before the first day of classes and be admitted to a degree program. The original is routed to Human Resources (Campus Box 1190) and a copy should be sent to University College (Campus Box 1064).

Spouse / Domestic Partner

• Eligible employees’ spouses and domestic partners receive 50% tuition remission for evening undergraduate for-credit courses; 50% tuition remission for day and evening undergraduate for-credit courses after the employee completes five years of benefit eligible full-time service.
• The appropriate Spouse / Domestic Partner Tuition Assistance form must be submitted before the first day of classes. The original is routed to Human Resources (Campus Box 1190) and a copy should be sent to University College (Campus Box 1064). For more information about the spouse / domestic partner tuition assistance plan, click here.

Postdoctoral Appointees

• Individuals appointed under the Postdoctoral Education Policy (effective July 1, 2004) having the titles of Postdoctoral Research Associate and Postdoctoral Research Scholar are eligible for the Postdoctoral Tuition Plan.
• Qualified individuals receive tuition remission on up to 4 credits per semester of University College undergraduate for-credit coursework.
• Courses may be taken at any time during the day or evening, but must be undergraduate level (400 and below) and for career development purposes only.
• Courses may be taxable to Postdoctoral Research Scholars (non-employees). 
• Postdocs must submit the appropriate Postdoctoral Appointee Tuition Assistance form (signed by their PI) to the appropriate person at their School for approval (see the form for details).

Dependent Child

For more information about the employee dependent tuition assistance plan, click here.

Course Restrictions

Applied Music and Audited courses are not eligible for tuition remission.

Passing Grade Requirement

• Employees, Spouses, Domestic Partners, and Postdocs must remain enrolled through the completion of the course and receive a passing grade.
• A grade of incomplete must be converted to a passing grade within 60 days of the end of the semester.
• Penalties for failed, incomplete, or dropped courses will be the financial responsibility of the student.
• If an account balance is not settled within one billing cycle, payroll deduction will automatically be initiated.

Other Fees

• The tuition benefit plan only covers tuition.
• Individuals must remit payment via check, credit card, financial aid, or payroll deduction for fees not covered by the benefit plan (books, lab and material fees, etc.).
• Your registration will be processed upon receipt of payment or approved documentation.
• Overdue account balances will be automatically payroll deducted.

Leaving the University

If a currently eligible employee terminates his or her employment with the University after classes begin for the academic semester, the employee can retain their tuition benefit for that semester but not for any future semesters.

If you have further questions, please contact

Eligibility for benefits: WU Benefits Coordinator, (314) 935-5759.
Tuition assistance taxation: WU Tax Manager, (314) 935-8335.
Taxes withheld from your paycheck: WU Payroll Representative, (314) 935-5792.
Dependent child tuition benefits: ECS Coordinator, Student Financial Services, (314) 935-5973.