Faculty Handbook

Academic Integrity

All University College students are governed by the University Student Judicial Code to ensure “the protection of the campus community and the maintenance of an environment conducive to learning and inquiry.” Among the forms of misconduct covered in the University Student Judicial Code is academic misconduct, “including, but not limited to, cheating, plagiarism, fabrication of data or records, unpermitted collaboration on assignments, misrepresentation of student status, resume falsification, or otherwise violating the Academic Integrity Policy. Knowingly making false allegations of academic misconduct against any student will itself be considered a form of academic misconduct.” In addition to the University Student Judicial Code, all University College students are expected to follow principles and practices of academic integrity as defined by the applicable Academic and Professional Integrity Policy, which is based upon your student status and is further described below.

All University College undergraduate students--part-time, full-time, degree seeking, and non-degree--are governed by the Undergraduate Student Academic Integrity Policy and the University College Undergraduate Student Academic Integrity Policy listed below. If a student subject to the Washington University Undergraduate Student Academic Integrity Policy is alleged to have committed a violation of academic integrity, the case will generally be reviewed by the school or college in which the class is listed and taught, not the school in which the student is enrolled—though all violations and sanctions will also be reported to the student's college of enrollment. All allegations of violations of academic integrity concerning visiting students in University College, whether during the summer or academic year, should be referred to the Academic Integrity Officer in University College and are exceptions to the above rule .

All University College graduate students are subject to the Graduate School of Arts & Sciences Academic and Professional Integrity Policy for Graduate Students and the University College Graduate Student Academic and Professional Integrity Policy listed below. If a student enrolled in a graduate program administered through University College takes a course through University College and is accused of an academic integrity violation in that course, the student will be subject to the University College Graduate Student Academic and Professional Integrity Policy. Note that those students enrolled in another graduate or professional school at Washington University will be subject to the academic and professional integrity policies and procedures applicable to their respective school. For example, if a student enrolled in the Graduate School of Arts and Sciences also takes a course through University College and is accused of an academic integrity violation in that course, the student will be subject to the Graduate School of Arts and Sciences Academic and Professional Integrity Policy for Graduate Students

University College Instructors have an obligation to prevent and control cheating and other forms of academic misconduct. Course syllabi should include a statement of the relevant academic integrity policy. Instructors should specify the appropriate forms of citation required for a particular writing or research project and, if warranted, require special seating arrangements or exam formats for written examinations. Rules of proper citation as they apply to electronic and conventional print sources should be reviewed in class, as academic integrity policies concerning intellectual property and proper citation apply equally to electronic, digital, and conventional print resources. Additional resources about academic integrity are available through the Washington University Teaching Center.

University College Undergraduate Student Academic Integrity Policy

All University College undergraduate students--part-time, full-time, degree seeking, and non-degree--are governed by the Undergraduate Student Academic Integrity Policy at Washington University and the procedures set forth therein. As noted in that policy, “Effective learning, teaching and research all depend upon the ability of members of the academic community to trust one another and to trust the integrity of work that is submitted for academic credit or conducted in the wider arena of scholarly research. Such an atmosphere of mutual trust fosters the free exchange of ideas and enables all members of the community to achieve their highest potential. In all academic work, the ideas and contributions of others must be appropriately acknowledged, and work that is presented as original must be, in fact, original. Faculty, students, and administrative staff all share the responsibility of ensuring the honesty and fairness of the intellectual environment at Washington University.”

Violations of the Undergraduate Student Academic Integrity Policy include: plagiarism, cheating on an examination, copying or collaborating on assignments without permission, fabrication or falsification of data or records, and other forms of deceit, dishonesty, or inappropriate conduct. Please see the detailed Undergraduate Student Academic Integrity Policy at Washington University for definitions and examples of each of these categories.

Procedures for Alleged Academic Integrity Violations in University College Undergraduate Classes

  1. Instructors should immediately report incidents of suspected student academic misconduct, including plagiarism and other violations of the academic integrity policy, to the University College academic integrity officer—the associate dean for academics during fall and spring semesters; the associate dean and director of summer school during summer sessions. Violations of academic integrity in day or “L” classes during the summer may be referred to the academic integrity officer in the College of Arts & Sciences. Instructors should forward all relevant course information, including the course syllabus, specific assignment in question, the student’s work, and source material, to the academic integrity officer.
  2. In cases governed by University College, the academic integrity officer, in consultation with the instructor, will determine if the case warrants additional review, or if the circumstances may be handled directly between the instructor and student. Instructors should neither impose a penalty for a suspected academic integrity violation, nor should they notify a student of a suspected violation, without first consulting with University College or the Summer School.
  3. In cases meriting further review, the instructor should inform the student of the charge and relay the student’s explanation and all related circumstances to the academic integrity officer.
  4. The academic integrity officer will review the case, which may include conducting meetings with the instructor and student. If all agree that the student has acted in violation of the academic integrity policy, the academic integrity officer may impose sanctions, including but not limited to the following:
    • Issue a formal written reprimand.
    • Recommend to the instructor that the student fail the assignment. (A grade is ultimately the prerogative of the instructor.)
    • Recommend to the instructor that the student fail the course.
    • Recommend to the instructor that the student receive a course grade penalty less severe than failure of the course.
    • Place the student on disciplinary probation for a specified period of time, to be noted on the student’s transcript and internal record while it is in force. A penalty may not be imposed if the student is not found in violation. Withdrawing from a course will not prevent a penalty from being issued.
  5. If the matter cannot be resolved by the academic integrity officer, or if all parties cannot agree that a violation has occurred, then the case is referred to the University College Committee on Academic Integrity for review and, if warranted, a determination of an appropriate penalty.
  6. Cases involving repeated violations of the academic integrity policy, or those that are serious enough to warrant suspension or expulsion, may be referred to the Washington University Office of Judicial Programs for adjudication.

University College Graduate Student Academic and Professional Integrity Policy

The University College Graduate Student Academic and Professional Integrity Policy adheres to the definitions of academic and professional integrity, and to the descriptions of offenses which constitute violations of academic and professional integrity, as noted in the Graduate School of Arts & Sciences Academic and Professional Integrity Policy for Graduate Students.

Violations of the Graduate Student Academic and Professional Integrity Policy include: plagiarism and other misappropriation of the work of another, cheating, copying or collaborating on assignments without permission, fabrication or falsification of data or records, research misconduct, obstruction of the academic activities of another, abuse of confidentiality, and other forms of deceit, dishonesty, or inappropriate conduct. Professional integrity violations consist of behavior that is inconsistent with ethical standards in the professional roles for which the student is being trained that are not covered by policies governing academic integrity. Please see the detailed Graduate School of Arts & Sciences Academic and Professional Integrity Policy for Graduate Students for definitions and examples of each of these categories.

Procedures for Alleged Academic Integrity Violations in University College Graduate Classes

  1. Instructors should immediately report incidents of suspected student academic misconduct, including plagiarism and other violations of the academic integrity policy, to the University College academic integrity officer—the associate dean for academics during fall and spring semesters; the associate dean and director of summer school during summer sessions. Instructors should forward all relevant course information, including the course syllabus, specific assignment in question, the student’s work, and source material, to the academic integrity officer.
  2. In cases governed by University College, the academic integrity officer, in consultation with the instructor, will determine if the case warrants additional review, or if the circumstances may be handled directly between the instructor and student. Instructors should neither impose a penalty for a suspected academic integrity violation, nor should they notify a student of a suspected violation, without first consulting with University College or the Summer School.
  3. In cases meriting further review, the instructor should inform the student of the charge and relay the student’s explanation and all related circumstances to the academic integrity officer.
  4. The academic integrity officer will review the case, which may include conducting meetings with the instructor and student. If all agree that the student has acted in violation of the academic integrity policy, the academic integrity officer may impose sanctions, including but not limited to the following:
    • Issue a formal written reprimand.
    • Recommend to the instructor that the student fail the assignment. (A grade is ultimately the prerogative of the instructor.)
    • Recommend to the instructor that the student fail the course.
    • Recommend to the instructor that the student receive a course grade penalty less severe than failure of the course.
    • Place the student on disciplinary probation for a specified period of time, to be noted on the student’s transcript and internal record while it is in force. A penalty may not be imposed if the student is not found in violation. Withdrawing from a course will not prevent a penalty from being issued.
  5. If the matter cannot be resolved by the academic integrity officer, or if all parties cannot agree that a violation has occurred, then the case is referred to the University College Committee on Academic Integrity for review and, if warranted, a determination of an appropriate penalty, including a recommendation to the Dean for suspension or expulsion.
  6. Students found guilty of an integrity breach which results in sanctions less than suspension or expulsion may appeal to the Dean of University College within fourteen days of the original decision. The appeal must be limited to the grounds that a fair hearing was not provided, or that the sanction imposed was excessive. The decision of the Dean is final.

    Students found guilty of an integrity breach which results in suspension or expulsion have fourteen days from issuance of the letter notifying the student of the outcome and sanctions to file a written appeal with the Provost / Executive Vice Chancellor for Academic Affairs. The appeal must be limited to the grounds that a fair hearing was not provided, or that the sanction imposed was excessive. Such written appeal must clearly state the grounds for the appeal and must include all supporting information which the student desires to be considered as part of the appeal. Upon appeal, the decision of Provost / Executive Vice Chancellor for Academic Affairs is final.
  7. Cases involving repeated violations of the academic integrity policy, or those that are serious enough to warrant suspension or expulsion, may, at the sole discretion of the University, be referred to the Washington University Office of Judicial Programs for adjudication in lieu of proceeding before the University College Committee on Academic Integrity.
  8. If violations of professional integrity are alleged by a faculty member, department, or student, the academic integrity officer may consult with the accused student’s department, the Graduate School of Arts & Sciences, the University Judicial Administrator, and/or other appropriate University officials to determine whether such allegations will be handled by University College, the University Judicial Administrator, and/or other University officials.
  9. When the alleged violation of academic integrity occurs during the conduct of research, the Washington University Research Integrity Policy may take precedence. The academic integrity officer, Research Integrity Officer, and the Vice Chancellor for Research, or their designees, will confer to determine the appropriate jurisdiction for handling this violation. Copies of this policy may be obtained from the Research Office and online at: http://www.wustl.edu/policies/research.html.

Last revised on August 2013.

Faculty Responsibilities

Teaching the adult part-time student is a challenge and a responsibility. Students are entitled to an atmosphere conducive to learning and to even-handed treatment in all aspects of the teacher-student relationship. Faculty members have a responsibility to ensure reasonable confidentiality in their communications with and about students, on and off campus. The following guidelines reflect our commitment to quality programs and are intended to encourage excellence in academic instruction in University College. Please read them with care and adhere to them at all times.

Accessibility of Faculty

Instructors have a responsibility to make themselves accessible to students at times other than class periods. They should occasionally be available to students prior to class and should provide a telephone number where they can be reached at specified times.

Faculty who do not have an assigned office in their department generally meet with students in their classroom, Holmes Lounge, or the library. When some privacy is needed, use of an office in January Hall or West Campus may be arranged in advance by calling (314) 935-6700.

University College Calendar

Please hold all classes in accordance with the University College calendar, both online and printed each semester in the University College course schedule. Vacation and holiday dates should be observed. Makeup classes, if necessary, should be scheduled by the instructor with the consent of the students. Please inform the Office of the Dean of any such changes.

Note that, unlike the day school, University College does not have a reading period prior to final examinations. Examinations are normally given during the final scheduled class of the semester. Plan to meet for the final class even if no examination is held in order to assure the proper number of contact hours.

The day, time, and place of class meetings are all specified in the University College course schedule. Do not alter this schedule without prior consultation with the Office of the Dean

Campus Security

Washington University is a relatively secure environment. Of course, every member of the campus community must be aware that safety and security require each individual's participation and support. To that end, Campus Police and others, including Residential Life, offer programs on how to reduce risk and on what community members can do to contribute to the safety of everyone. The university periodically reevaluates security measures as a part of an ongoing concern for students' personal safety and the safety of their belongings.

The university has instituted several programs to assure student safety: "blue light" telephone connected directly to the police department are located throughout the campus and will instantly alert Campus Police to the whereabouts of someone in need of assistance. A shuttle operates at night and transports students to or from anywhere on campus; to use this service, students should have Washington University IDs. Also at night, an escort is available to walk a student to a car or residence hall: Call (314) 935-7777.

The university's Campus Police department, a fully empowered, professional police force, patrols campus 24 hours a day, seven days a week, and provides emergency motorist assistance and first aid. The department also offers a number of services to help students protect their property, such as renting high-security bicycle locks, providing bicycle registration, and helping students mark their valuables with personal registration. Campus police can be reached at (314) 935-5555.

The Campus Crime Awareness and Campus Security Act of 1990 requires the university to publish an annual report of campus security policies and crime statistics and to make it available to prospective students and employees upon request. You may view a copy on the WUPD website

Cancellations Due to Inclement Weather

On rare occasions, classes must be canceled because of snow or ice. Classes are canceled only on authority of Washington University Human Resources, after consulting with the dean of University College and deans of the other evening divisions. Announcements to that effect will be posted on emergency.wustl.edu and announced on local radio and TV stations.

Classes canceled due to inclement weather may be rescheduled by the instructor upon agreement of students in the class. Instructors are responsible for arranging such meetings and for clearing the availability of a classroom with the University College office (314) 935-6700.

Time may also be made up by extending the length of meeting time of subsequent classes. Rescheduled classes must meet prior to the end of the semester so that grade deadlines can be met.

Cancellation or Substitution of Classes

Faculty are expected to meet all classes when and where advertised for the duration of the class period. If it becomes necessary for an instructor to miss a class meeting due to illness or an emergency, it is the instructor's responsibility to provide a substitute and to notify the Office of the Dean (314) 935-6720, or, after 5 p.m., the University College office (314) 935-6700. Every effort should be made to notify University College well in advance of an absence. If the instructor cannot find a substitute, the department coordinator may be able to assist.

If a class will not meet as scheduled, it is the responsibility of the instructor to notify each student in the class. Please inform the University College office of any and all such changes, since we frequently must deal with the students affected. Failure to meet these obligations may result in termination of appointment.

A telephone number for each student appears on the official class roster. You may wish to confirm these numbers or determine an appropriate work number where students can be reached in late afternoon in the event of an emergency. We will post notices of cancellation in the classroom, but prefer that students be contacted before they come to campus.

Classrooms

Classrooms are assigned on the basis of projected enrollments, course requirements, and, to the degree possible, convenience for faculty and students. If for some reason a change from the room designated in the course schedule must be made prior to the first class meeting, instructors will be notified. University College will post a change of room notice on the door of the originally scheduled classroom, together with a campus map directing students to the newly assigned room and building.

Please do not change classrooms without consulting the Office of the Dean. Classroom space on campus is limited and normally all available rooms are assigned. Necessary room changes may be made by the University College office after classes have begun and enrollments have stabilized. Requests related to room assignments should be directed to (314) 935-6720.

Class Size Limits

The enrollment limit for University College courses, unless otherwise approved, is set at 30, and courses seldom exceed that number of students. The nature of some courses may require that enrollment be limited. For example, individual attention or small group work may be given to students in speech, drama, or some writing classes. Class size will be limited only on the recommendation of the departmental coordinator and approval of University College, and such requests should be made when the class is scheduled so that limits can be published in the course schedule. When appropriate, additional compensation or a teaching assistant may be provided for exceptionally large courses.

Course Cancellations

Undergraduate Course Enrollments and Course Cancellation Policy
Specific teaching and service assignments may be dependent upon sufficient enrollment and satisfactory performance, and assignments may be changed or amended as required by the departmental administration. If a course is cancelled within seven (7) days of the first day of classes, a cancellation fee of $250 per credit hour up to a maximum of $750 will be provided.

Graduate Course Enrollments and Course Cancellation Policy
Courses with fewer than 3 students enrolled 8 days prior to the beginning of the semester are canceled by University College.  If your course has 3 students or more enrolled, but fewer than the minimum enrollment, a decision will be made whether to continue or cancel the course. The decision to teach a course below the minimum enrollment is based on 1) student needs, 2) pedagogy of the course, and 3) financial considerations.   If a course is permitted to run below the minimum enrollment, you will be paid an amount up to 60% of the for-credit tuition revenue*, not to exceed full compensation. If a course is canceled due to low enrollment or for another reason, no compensation will be paid.  University College reserves the right to cancel a course at any time.

*Some visiting students in special programs pay the University College evening undergraduate tuition rate.

Course Syllabus

At the beginning of the semester, please provide all students with a syllabus, or course plan, containing the following:

  • A list of all written text materials to be used in the course and an indication of when they are to be used. Please do not require students to purchase expensive books unless they will be used extensively in your class.
  • A calendar of all class sessions, with specific dates indicating what topics are to be covered in each class and when examinations will be held.
  • A clear statement of written work assignments or other projects, including their due dates, required length, and grading standards.
  • A statement of your policy on late attendance, absences, and incomplete or late written work.
  • An indication of how grades will be determined, specifying expectations for those choosing the Credit/No Credit option as well as for letter grades.
  • A statement concerning academic integrity and possible sanctions for plagiarism (see the Academic Integrity section of this handbook for a sample statement).

As you prepare your syllabus, please review the course description published in the University College Course Schedule. Students enroll in courses on the basis of the descriptions and it is important that instructors attempt to adhere to them in the teaching of their courses.

New instructors should consult their program coordinators for advice. Additional questions concerning the course syllabus should be directed to the Associate Dean for Undergraduate and Special Programs at (314) 935-4320 or a University College graduate advisor at (314) 935-6778.

At least one month prior to the beginning of classes, please deliver an updated copy of your syllabus to your University College coordinator.

Emergencies

You are urged to give consideration to how you will respond in the event of an emergency in your classroom or nearby. Before your class begins, determine the location of the nearest available lavatory, telephone, and the best way to exit the building. Frequently departmental offices are closed after 5 p.m. and it may be necessary to use a cellular telephone to call the campus police (314) 935-5555 or dial 911 in the event of an emergency.

"Blue Light" telephones located outside on paths and near parking lots are direct lines to the campus police department. They may be used for emergencies or to request assistance with dead car batteries at night. You may wish to take note of their location. 

More information about emergency resources and preparedness is available on the University's emergency website

Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act (FERPA) guarantees the privacy of student educational records, including student information accessible through Blackboard, grades, and course work with evaluative comments or grades. Only the individual student, and those university employees with a legitimate educational interest in the course or student outcome, may have access to student educational records. In accordance with FERPA, WUSTL requires the following:

  • Student information accessible through WebFAC and Blackboard may not be shared, including with the other students in the class.
  • If grades are posted publicly (physically or on a website), students’ names, IDs, or social security numbers (in whole or part) may not be used as an identifier, and students should not be listed in alphabetical order.
  • Instructors must ensure, in the process of posting grades or returning graded material, that the students’ grades or evaluations are not visible to, or determinable by, anyone without a right of access to the information. Coursework may be returned in the following ways:
    • faculty or teaching assistants personally handing work to students known to them;
    • faculty/teaching assistants/administrative assistants returning work personally to students upon display of identification;
    • campus mail (material placed in sealed envelope);
    • using the Blackboard gradebook;
    • by email to the student’s WUSTL email address; and
    • through self-addressed envelopes provided by the student.

Faculty may ask students to sign a waiver, allowing their work to be returned in whatever manner specified, and acknowledging that in those circumstances other students might be able to observe their grade/evaluation. If students opt out of signing the waiver, material must be returned to them in a secure manner.

We encourage you to review the university's full FERPA policy online.

Sexual Harassment Policy

Washington University defines sexual harassment as unwelcome sexual advances, requests for sexual favors, or other unwelcome verbal or physical conduct of a sexual nature which creates an offensive, intimidating, or hostile environment. Such behavior includes but is not limited to situations where one person has authority over another. The full WashU Sexual Harassment Policy is available on the Human Resources website. 

Members of the university community can expect to be free of sexual harassment, and thus all members of the university should guard against it. Anyone who believes he or she has been subjected to harassing behavior is encouraged to discuss the nature of the conduct and possible remedies with the dean by calling (314) 935-4806.

Social Media Guidelines

When using social media as a part of a class, faculty must seriously consider questions of student access and privacy, as well as the maintenance of professional and equitable relationships with all members of the class. Not all students in a class may have accounts with the particular social media platform the faculty member wishes to use; faculty should be sensitive to student concerns regarding the privacy of their personal data on some social networking sites. A student cannot be required to register with a non-university platform which collects personal data in order to participate in class activities or receive course information. Faculty are encouraged to use university-sponsored platforms for online discussion and interaction (e.g., Blackboard) wherever possible. Selective "friending" or "following" etc. of students who are currently enrolled in a faculty member's course outside of a dedicated course resource accessible to all students (even if initiated by the student) can produce the appearance of favoritism, and as such should be avoided.

Special Requests

In the early stages of course planning, please review with the dean and your University College coordinator requests for special classroom activities or supplies that may require an additional expense. At the time the course is scheduled, please submit for the dean's approval a detailed course budget for items that require additional expense. University College does not provide honoraria for guest speakers.

Registration & Enrollment Procedures

Rosters

University College instructors have access to class rosters electronically using WebFAC, the Washington University course information website. Please use WebFAC to obtain your course rosters. With the aid of WebFAC, you can view all courses online, print your class rosters, send e-mails to an entire class or to selected students, contact their advisors, and even view pictures of students in your classes. In order to access WebFAC, all you need is your social security number and a password. Please contact either University College (314) 935-6788 or Office of Student Records (314) 935-5959 should you need assistance with your password. While we can provide you with your course roster at your request, it's clearly to your advantage to access this information on your own through WebFAC.

Please report any discrepancies between the roster and students actually attending your class to the University College registrar (314) 935-6768. Students who have not registered should not be admitted to the class; they should be referred to the University College Office of Admissions and Student Services at 11 N. Jackson Rd, Ste. 1000, St. Louis, MO 63105-2153.

Registration after the second class requires written permission of the instructor. Download the Instructor Approval Form.

Adding and Withdrawing from Classes

Please inform students planning to add or drop your class that they must do this online or in person at 11 N. Jackson Rd, Ste. 1000, St. Louis, MO 63105-2153. Notifying the instructor does not in itself constitute addition or withdrawal.

Attendance Policy

Faculty are responsible for declaring and maintaining their own attendance policies. University College hopes that all students will attend all classes, but the realities of the working adult student often interfere with this ideal.

Most three-unit University College courses meet only once a week for two and one-half to three hours. Occasionally students who attend or have attended traditional college classes which meet three times a week must be reminded that one absence at night is equivalent to three absences in the day school.

Faculty are urged to be reasonable, as well as consistent, on matters of attendance. Adult students should be treated like adults.

Prerequisites

Some courses carry the requirement that a student should have already achieved prerequisite knowledge by successfully completing another course. Such prerequisites are indicated in the Course Schedule. Please make certain that all students in your class have met the necessary prerequisites, and do not expect that they have met any prerequisites that have not been printed in the Course Schedule.

Please check prerequisites during the first class of the semester, so that students who need to drop your class can do so without penalty.

Independent Study and Directed Research

All students wishing to do independent study with a faculty member must submit a proposal in writing to both the instructor and to the appropriate department chairman or University College coordinator. Download the Independent Study Proposal form. Registration for independent study must be completed no later than the last day to register for classes in the semester during which the study is to be performed.

Normally independent study is for three units of credit and should entail an appropriate amount of time and effort from the student. Exceptions to the number of units require the approval of the Dean of University College.

All independent study must be approved by the University College registrar at 11 N. Jackson Rd, Ste. 1000, St. Louis, MO 63105-2153. University College faculty are paid for supervising independent courses except when the proposal entails attendance in a regular course as a major part of the requirements. Instructor compensation for Independent Studies and Internships is $150 per unit. Directed Research Projects and Masters Thesis are compensated at 65% of the course tuition revenue. Compensation for this type of coursework will be paid on the final payroll in the semester that the student is registered for the course. Please remember that all grades should be submitted in the semester the student is registered. If the coursework is incomplete, post an "I" grade through E-Grades. When the work is complete, submit a special grade report to University College, Campus Box 1085, Washington University in St. Louis, 11 N. Jackson Rd, Ste. 1000, St. Louis, MO 63105-2153.

ACTRAC and Graduate upgrades

Students may request to take certain courses with the ACTRAC option. ACTRAC is an accelerated study option in University College, available only to University College students, for which qualified students may receive one additional credit in a designated 300- or 400-level, three-unit course by arranging with the instructor to do additional reading, research, and writing (normally an additional ten pages) commensurate with the additional unit of credit. ACTRAC requirements include admission to a University College undergraduate degree program, successful completion of at least 12 credits, 3.0 minimum GPA, and University College verification and authorization. Authorized ACTRAC students are charged tuition for 4 credits. ACTRAC courses must be taken for a letter grade.  Instructors will receive additional compensation ($150) for each ACTRAC student. ACTRAC students must discuss this option and additional requirements the instructor at the beginning of the semester. Students approved for ACTRAC will be noted on the roster as taking the course for four, rather than three units of credit. For more information contact University College, 935-6700.

Special Audit Enrollments

Each semester, a number of courses in University College and the College of Arts & Sciences are designated "special audit". These courses are available on a noncredit, space-available basis at reduced tuition rates and are identified by the "Special Audit" notation in the Course Schedule.

Official academic records for special audits are not generated, nor do names of special auditors appear on course rosters. Students are free to participate in class discussion, but are exempt from course requirements and are not awarded a grade. Instructors are not obliged to grade or evaluate papers submitted.

Instructors are notified of the names of special auditors, and auditors will have confirmation of their registration, which they should produce upon request.

Students auditing other courses (not designated as Special Audit courses) must pay full tuition; they will appear on rosters and grade sheets and are assigned a grade of "L" (successful audit) or "Z" (unsuccessful audit). Please make clear your expectations to the students. In fairness to paying students, no one should be allowed to sit in on courses without properly registering.

Examinations and Grading

Tests and Examinations

Evaluating your students' work fairly and consistently requires regular written work and examinations. It is especially important to provide students with a measure of progress throughout the semester, and not merely at the end. To this end, faculty are encouraged to give mid-term as well as final examinations. Please return all written work to students with comments as soon as possible.

All examinations should be carefully prepared and announced in advance. Faculty are responsible for making clear to the students what material an examination covers, so that every examination is a fair and accurate assessment of the mastery of course content.

A student's performance should be evaluated solely on an academic basis; opinions and conduct not relevant to academic standards should not be involved.

Final examinations should be given in the last week of the semester, during the last scheduled class session. Take-home examinations should not be due until the date of the regularly scheduled final.

If a student misses a scheduled examination, and if the instructor wishes to provide a special examination, this examination may be monitored by a member of the University College staff. Faculty should furnish University College with the makeup examination and all necessary instructions. The completed examination will be returned to the instructor.

Make-Up Exams

A staff member in University College will administer Make-Up Exams for students.  Exams may be taken during regular office hours (ending no later than 6:30 p.m. Monday through Thursday, and by 4:30 p.m. on Fridays) in the University College Office as follows:

Instructor informs the student to contact Arika Cannon at aacannon@wustl.edu to set an agreed time/day for the make-up exam.

Instructor provides exam/materials to Arika, including information about time limit, additional materials, notes, etc. via Campus Mail (Box 1085)  or e-mail (preferred).

All completed exams and materials are left at 11 N. Jackson Road, Suite 1000, St. Louis, MO 63105-2153 until instructor picks them up or other arrangements have been made.

Grades

Grades are an important measure of academic progress, and students need evidence of where they stand throughout the semester. Grades are now submitted electronically through the EGrades system. The student name is followed by a row of available grade options. The following grades, and corresponding grade points, apply to all University College students and courses:

  • A indicates superior work. 4.0
  • B means good work. 3.0
  • C satisfactory work. 2.0
  • D passing but marginal work. 1.0
  • F failure in the course, no credit.
  • CR# awards credit, but work was not subjected to finer evaluation.
  • NCR# means no credit. Student's work was not satisfactory.
  • I means work is incomplete.
  • L audit; not for credit.
  • Z audit; student did not attend class.
  • W withdrawal; student withdrew from course prior to completion.
  • N means no grade received by the Registrar's Office by the grading deadline.
  • R means course has been retaken.

A plus (+) and minus (-) may be used. The plus and minus calculate .3 points, up or down respectively, to single grades and to the grade point average, which are measured and capped on a 4.0 scale. On a 4.0 scale, both A and A+ are worth 4.0 grade points.

Other divisions of Washington University may use somewhat different grading schemes, which will be designated on your grade page for a student from such a division. For example, Arts & Sciences (LA) students will show "NCR" instead of the "F" used for University College students. You must select one of the available options.

The roster of students should include everyone registered for the course; special auditors will not be listed. Please mark only one grade for each student.

Grades should be submitted within 48 hours after completion of the final examination in the spring semester, and 1-week after the final in all other semesters. Students are entitled to prompt reporting of grades, which is often essential in receiving tuition reimbursement from their employers.

Please inform students that University College will not give out grades in advance of official notification from the Registrar. Students wishing grades in advance should contact their instructors directly and may wish to provide the instructor with a self-addressed postcard or envelope before the final examination. They may also check for final grade information through the University's on-line Student Information System, WebSTAC.

Incompletes

At the end of the semester a grade of "I" (Incomplete) may be assigned to a student, indicating that the instructor has agreed to withhold a final grade pending completion of assigned work.

The grade of "I" should be assigned only under limited circumstances:

When the student's work is of passing quality but a small portion such as a single paper, lab report, or examination is incomplete;

If the work is incomplete for a "good cause," e.g., emergency health or work-related problems;

If the student contacts the instructor to make arrangements for completion of the work in a specified amount of time, normally within the following academic semester.

The grade of I should be assigned only after discussing the situation with the student and agreeing exactly what needs to be done to complete the work. University College strongly recommends the use of a written contract for this purpose.

It is, however, the student's responsibility to initiate the discussion and provide the necessary form in order to receive an Incomplete. View the Incomplete Agreement Form. If the student does not contact the instructor concerning completion of work, the instructor should assign whatever regular grade is appropriate based on the work completed.

The grade of I should not be used to allow a student to retake an exam or to repeat the course because of failing work or absence for a substantial period. The appropriate letter grade should be awarded when, for example, a student stops coming to class, misses exams, or repeatedly fails to turn in written work with no explanation.

In awarding a grade of "I" or "X", faculty should make arrangements with a student to complete course work within the semester following the course. Faculty may extend this time, however, if it seems warranted. Upon completion of the work, a Special Grade Report form should be submitted. Likewise, a Special Grade Report may be submitted, based on work completed, when the instructor determines that the terms of the agreement have not been or will not be fulfilled.

Special Grade Reports

The Special Grade Report form is provided for faculty to make changes in grades, such as removal of incompletes, after grades have been submitted. All grade changes must be made on these forms, which must be signed and validated with a faculty identification card in department offices or the University College office.

Credit vs. No Credit Option

University College students may elect the Credit/No Credit option in place of a letter grade or an audit. Changes from one option to another must be made by the dates indicated on the calendar printed in the course schedule or the online Academic Calendar.

The Credit/No Credit option is available to encourage students to enroll in courses they might not otherwise take. Under this option, students receive credit for courses satisfactorily completed, but the grade is not calculated in the cumulative grade point average. The standards for receiving Credit are at the discretion of each individual instructor. Please indicate your expectations in your syllabus and to your class early in the semester.

Undergraduate degree candidates may enroll in no more than ten percent of their credits taken at Washington University under the Credit/No Credit option. Other restrictions apply as well.

Course Evaluations

Near the end of the semester each instructor is required to ask all class participants to make course evaluations online at evals.wustl.edu. After the instructor submits final grades through EGrades, the results of these evaluations will be made available to the instructor, the coordinator, the administration of University College, and to the University College advising staff who may share the information with students selecting courses.

Faculty Handbook Statement on Academic Integrity

Students at Washington University are expected to adhere to the highest standards of behavior. Plagiarism, copying from other students, and other forms of cheating will not be tolerated. It is dishonest and a violation of student academic integrity if a student plagiarizes, cheats on an examination, copies or collaborates on assignments without permission, fabricates or falsifies data or records, or engages in other forms of deceit or dishonesty.

If you suspect a violation, first confront the student and gather all relevant information, including any special circumstances. You are required to report all violations of standard rules of academic integrity to the Dean of University College who, with your assistance, will conduct a thorough investigation and determine appropriate sanctions. If it is determined that a student has acted dishonestly, or even if the student has admitted the charges prior to a formal investigation or hearing, an appropriate sanction will be imposed, including automatic failure of the assignment or course, or in the case of serious or repeat violations, suspension or expulsion from the University. Withdrawing from a course will not prevent the Dean from imposing or recommending sanctions.

Instructors have an obligation to prevent and control cheating. Toward that end, please distribute in class and discuss the complete Undergraduate Student Academic Integrity Policy. You should also specify the appropriate forms of citation required for a particular writing or research project and, if warranted, require special seating arrangements or exam formats for written examinations. Most importantly, take the time in class to review and practice rules of proper citation, using the examples and exercises from the resources noted in this document. For additional information, definitions of plagiarism, guidelines for writing and research, examples of proper citation, and practical tips on avoiding conventional and Internet plagiarism, please visit the following Web sites:

Internet Plagiarism

The Internet makes it easy to cheat, and to detect plagiarism. Additionally, Internet sources, because they are so easily accessed and reproduced, are mistakenly viewed as general or public knowledge, which typically does not require formal attribution. It is important to be absolutely clear with students that, while the Internet may blur the distinction between public and private, policies concerning academic integrity, intellectual property, and proper citation apply equally to electronic, online, and conventional print resources. For information about rules and styles for citing electronic media, including examples, please review the following Web sites:

All graduate students receive a statement of the Academic Integrity Policy for Graduate Students from the Graduate School of Arts & Sciences. Please contact the Office of the Dean if you would like a copy of this document.

Faculty Compensation and Benefits

University College is the continuing education division of Arts & Sciences at Washington University. The Dean of University College as well as the Dean of the College of Arts & Sciences and the Dean of the Graduate School of Arts & Sciences report to the Dean of the Faculty. The Director of the Summer School reports to the Dean of University College and assumes the duties of administering courses for both day and evening summer sessions.

The Dean of University College administers courses and programs with the aid of faculty department coordinators. All courses in University College are normally the responsibility of a department or program coordinator, who selects courses, recommends instructors, and arranges the schedules. The fall schedule is set in January, the spring schedule in September, and the summer schedule in November. Faculty are contacted by the coordinator at that time to confirm future teaching plans.

The department coordinator can assist you in many areas, especially curriculum and course design, teaching methods, and student needs. He or she will send your course evaluations to you after each semester ends.

If unforeseen circumstances necessitate your resignation during the semester, please contact the department coordinator, who is responsible for recommending a replacement and assuring that the course can be completed without further disruption.

University College salaries are determined by the Dean of University College, and all questions on salaries should be directed to the Office of the Dean at (314) 935-6708. All questions or problems concerning classroom scheduling, room facilities or damage should be addressed to the Office of the Dean at (314) 935-6720. Questions concerning parking and library use should be directed to (314) 935-6788.

Payment of Instructors

There is an employer-employee relationship between Washington University and University College adjunct instructors who teach on campus in a standard classroom environment. University College instructors must complete the appropriate documentation to be hired as an employee of Washington University and are paid monthly according to the University's regular payroll schedule, with applicable employment taxes withheld. Compensation is normally based on educational degree, faculty rank, and the number of course credits being taught.

Approximately six weeks prior to each semester, instructors will be issued a Statement of Appointment to Teach, which includes course, compensation, and policy information. Some University College instructors are compensated through their academic department or the Graduate School as part of their regular duties or teaching assistantships. Contact your department if this applies to you.

For academic year classes that meet the minimum enrollment and have a standard format, instructors will be paid one-quarter of the contracted salary on the last working day of each month:

  • Fall: September - December
  • Spring: February - May

For academic year classes that do not meet the minimum enrollment or have a non-standard format and for courses meeting during the summer, please refer to your Statement of Appointment to Teach for specific pay dates and amounts. Contact the Manager of Payroll (314) 935-6788 with any questions.

Pay Dates

Fall 2017 Pay Dates

  • September 29
  • October 31
  • November 30
  • December 29

Spring 2018 Pay Dates

  • February 28
  • March 30
  • April 30
  • May 31

Visit the HRMS Self Service website to view paycheck and personal information. You can update personal information such as home address, phone numbers, email addresses, emergency contacts, and education information at https://wuissrv20.wustl.edu/psp/HRMS/?cmd=login&languageCd=ENG.

Tuition Remission for Faculty

University College instructors may be eligible for 50% remission if the course is job-related. Contact Karen Novak at (314) 935-6708 for more information.

Faculty Conference Center Association (Whittemore House)

Full-time members of the faculty or the administration of Washington University (those who receive letters of appointment from the Provost or appropriate Vice Chancellor), or faculty of University College with less than half-time appointments who have been on the faculty for at least five years, are eligible for membership in the Washington University Faculty Conference Center Association. The facilities of Whittemore House, 6440 Forsyth, including dining room and bar, are available to members. Information on membership may be obtained by calling (314) 935-5210.

Parking Permits, Faculty Identification Cards, and E-mail Accounts

Parking Permits

Washington University policy prohibits departments from purchasing parking permits for faculty and adjunct instructors. University College instructors can purchase Evening Red or Daily permits by visiting the Parking Services office, located at 700 Rosedale Avenue or on-line at wuparking.wustl.edu/permits. Evening Red permits are suggested for evening adjuncts. Please let Parking Services know if you will need a permit for only one semester, as pro-rated costs may apply. Evening Red Permits are valid in red and yellow zones only from 3:30 p.m. to 7 a.m. Monday-Friday. On weekends, parking is also allowed between 7 a.m. and 3:30 p.m. These restrictions are in place even during break periods. Daily permits are available for $5.00 and are valid in yellow zones only. Daily permits can be purchased at the University Bookstore at Mallinckrodt Center. For more details, visit parking.wustl.edu, or contact the Parking and Transportation office at parktrans@wustl.edu or (314) 935-5601.

ID Cards

ID cards entitle faculty to check books out of the library, to cash checks at the Bank of America window in Mallinckrodt, to receive faculty discounts at Edison Theater, and to use the sports and recreational facilities. They may also be used as a cache card for purchases at soda machines and library copy machines. Please retain your ID card so that it can be revalidated when you teach in future semesters. Currently, ID photos are taken in Campus Card Services office during regular business hours from 8:30 a.m. to 5 p.m.. I.D. cards are valid beginning the first day of the semester unless other arrangements are made.

E-mail Accounts

In an effort to streamline communications between the University College staff, students, and faculty, all University College instructors have been or will be furnished with a Washington University email account. All University College business and any student messages sent via WebSTAC will be sent to your WashU email address.

If you need email assistance, you may visit the the ArtSci Computing Lab in the basement of Eads Hall during regular business hours, M-F, 10 am - 5 pm (please have identification with you). Alternatively, you may call Arts and Sciences Computing at (314) 935-8077 or contact the payroll coordinator at (314) 935-6788.

Teaching & Employment Resources

Book Orders

Please place book orders through the Campus Bookstore via:

  • Email: John Zelten
  • Phone: (314) 935-5591
  • Fax: (314) 935-3450
  • Mail: Campus Box 1074
  • University College instructors may also use Ares, a password protected web-based electronic reserves system, to manage Web-based course material. Learn more about Ares.
  • Book Order Due Dates: Summer-3/30, Fall-4/13, Spring-10/15

Some publishers will provide you with a desk copy upon written request. Course materials should normally be provided only through the Bookstore. The charge for materials published by the University in offset or other temporary forms should not be in excess of the University's cost, plus a handling charge for the Bookstore, or royalty charge for the author. No royalty charge may be made without agreement in advance with the Office of the Provost, in consultation with the University Committee on Publications. The provisions for royalty payments on unpublished materials are intended to cover only those situations in which the materials are used by schools other than Washington University.

Classrooms

Check out your classroom early. If you haven't already done so, confirm your classroom assignment by visiting acadinfo.wustl.edu/ucollege/. Check out your classroom, and all A/V equipment before the semester begins to ensure that everything you've requested is in proper working order. Most classroom assignments are permanent, but if you have a serious concern about your classroom, contact Amanda Mueller at (314) 935-6720.

You may also view most classrooms on the teaching center website at http://teachingcenter.wustl.edu/classrooms/directory/.

Please return chairs to the standard room configuration as shown on the chart inside the room, and erase blackboard notes and markings at the end of each class. Also, return equipment to its original storage place at the end of each class. Equipment should not be moved from one room to another unless it is being stored somewhere. If a key was used to get to either the equipment or the room, be sure to lock up after the class is over. If any equipment seems to be missing, report it immediately to the Classroom Manager at (314) 935-6810.

Classroom Computers

All WashU classroom computers come loaded with a standard set of software: Windows XP, IE 7.0, MS Office 2007 (PowerPoint, Excel, Word), SSH 3.2.9, Adobe Acrobat Reader 9.0, Alladin Expander 5.1, Quicktime 7.1, Shockwave, Flash 7, WinDVD, Windows Media Player, Real One Player 10.0, Norton Anti-Virus, Smart Software 10.0 (Smartboard rooms only), Ad-Aware 2008 (AE), SpyBot 1.6, Firefox 2.0, Chime (Chemistry Only) and Java.

The Teaching Center ((314) 935-6810) ASCC will be happy to install the software of your choice on the computer in your pooled classroom. The software license has to be valid, and software must be paid for by the department or faculty member.

Copy Services and Copyright Restrictions

All requests for duplicating copyrighted material must be accompanied by a signed form certifying compliance with copyright laws. Consult the academic copyright website for guidance for Washington University Faculty regarding reproducing copyrighted works for use in teaching and research.

University College provides assistance in copying syllabi, exams, and other brief course handouts. Submit your request to the University College office at 11 N. Jackson Rd, Ste. 1000, St. Louis, MO 63105-2153 and allow at least 48 hours advance notice. Up to 200 copies per student per course will be provided when requests are submitted to University College.

All copy requests for larger volumes of material, including course packets of any size, should be made directly with the Campus Bookstore. Contact your department coordinator for questions about course packets.

University College does not provide secretarial help for typing tests, notes, and course outlines. Faculty are encouraged to consult their departmental coordinator about such services.

E-Mail Accounts

In an effort to streamline communications between the University College staff, students, and faculty, all University College instructors have been or will be furnished with a Washington University email account. All University College business and any student messages sent via WebSTAC will be sent to your WashU email address.

If you need email assistance, you may visit the the ArtSci Computing Lab in the basement of Eads Hall during regular business hours, M-F, 10 am - 5 pm (please have identification with you). Alternatively, you may call Arts and Sciences Computing at (314) 935-8077 or contact the payroll coordinator at (314) 935-6788.

Employees new to Washington University

If you are not a regular Washington University employee, you will be receiving a packet of forms via email that include HRMS personnel information form, tax withholding forms (Form W-4 and MO W-4) and the U.S. Department of Justice Employment Eligibility Form (Form I-9). In order to complete the I-9 process, we will need copies of acceptable forms of identification. Please note that this requires you to appear in person so that we may verify and copy these documents. Please call our payroll coordinator at (314) 935-6788 to make an appointment.

Federal Privacy Laws in Regard to Educational Records

Under the federal FERPA (Family Educational Rights & Privacy Act) students have the right to privacy for their personal information, such as their E-mail addresses and other contact information. As a faculty member you are entrusted with this privileged information. To disclose a student's E-mail address or phone number to anyone, without his or her explicit permission, is illegal. Learn more about rights and responsibilities under the FERPA law.

Graders

Assistance with grading examinations and other required course work is sometimes available for instructors of unusually large classes. Please contact the Manager of Payroll at (314) 935-6788 for more information.

Keys to A/V Closets

Some of you have requested classrooms with computers, TVs, VCRs and other A/V equipment. Many of these classrooms have locked A/V closets. If you wish to have an A/V closet key for the semester, or for those of you who are not in a classroom with permanent A/V equipment, but who may need equipment on a one-time basis, to make these arrangements, contact Amanda Mueller at (314) 935-6783 or amanda.mueller@wustl.edu.

Libraries

University College faculty enjoy access to all WashU libraries with their Washington University identification card. This access includes borrowing privileges. Library privileges for graduate assistants depend upon the status assigned by their departments.

All qualified borrowers are entitled to browse in the stacks and to make use of books and facilities of various reading rooms and lounges in the public areas of the library.

Materials may be placed on reserve for the use of University College students. Please remember, however, that evening students frequently have difficulty in scheduling extended periods of time for study in the library. Further information about library regulations and services may be obtained by calling (314) 935-5420.

Low Enrollment and Course Cancellations

Courses with fewer than 3 students enrolled one week prior to the beginning of the semester/session are canceled. If your course has 3 students or more enrolled, you are expected to attend the first class session; and then, upon consultation with University College/Summer School, a decision will be made whether to continue or cancel the course. Normally, courses that are under-enrolled are canceled at this time. The decision to teach a course below the minimum enrollment is based on 1) student needs, 2) pedagogy of the course, and 3) financial issues. If a course is permitted to run below the minimum enrollment, you will be paid an amount up to 60% of the for-credit tuition revenue*, not to exceed the full compensation stated above. If a course is canceled due to low enrollment or for another reason, no compensation will be paid. University College/Summer School reserves the right to cancel a course at any time.

* High School Summer Scholars, High School College Access, and Fudan visiting students pay the University College (“U”) evening tuition rate.

Multimedia Services

Some instructors find multi-media aids a useful supplement to discussions and lectures. If you expect to need a computer port, internet connectivity, or audio-visual equipment at nearly every class meeting, let us know as soon as possible and we will attempt to assign your course a room with this equipment built-in. Usually, a key is required to access and to secure the audio-visual equipment. If it is not possible to assign you to a multi-media classroom, or if your needs are only occasional, University College owns a limited amount of audio-visual equipment which is provided on a first-come basis. Arrangements should be made well in advance of a class.

For information and reservations, contact the University College office in January Hall, room 20, or call (314) 935-6700.

To expedite the ordering process, please have the following information available:

  1. The number of the course for which the equipment is needed, e.g., U48 Comm 220.
  2. The building and room number where the equipment will be used.
  3. The beginning and ending times for equipment usage, e.g., 7-9:30 p.m. This need not be for the entire class period. If equipment can be picked up before the class ends, please let us know.
  4. The specific date you wish to use the equipment. You may wish to have an alternate date in mind for equipment which is in high demand.
  5. The type of equipment you need.

Parking

Parking on campus requires you purchase a parking permit. We suggest the following options for University College instructors: Evening Red Faculty/Staff Permits are available to faculty/staff only. Permit is valid in red and yellow zones only from 3:30 p.m. to 7 a.m. Monday-Friday. On weekends, parking is also allowed between 7 a.m. and 3:30 p.m. These restrictions are in place even during break periods. Short-term parking options may be utilized if weekday parking is required. Evening Red permit-holders are permitted to park at no additional cost in the Danforth University Center Garage after 3:30 p.m. on weekdays, and any time Saturdays and Sundays; permit-holder’s Washington University ID card must be swiped upon entry and exit of the garage. Before 3:30 p.m. on weekdays, a ticket must be pulled upon entry to the garage, and the hourly rate must be paid upon exiting the garage. Prorated refunds will be issued for permits that are returned to the office of Parking Services. No refunds will be issued for evening permits after Spring Break.

Daily parking permits are also available for $5.00 and may be purchased at the office of Parking Services or at the Campus Bookstore. Daily permits are not valid in the Danforth University Center Garage. Short-term parking permits are non-refundable. For more details and annual rates, visit parking.wustl.edu or contact the Parking and Transportation office at parktrans@wustl.edu or (314) 935-5601.

Software and Classroom Training

For questions about software in the classrooms or if you would like training on classroom multi-media equipment, please call the Teaching Center at (314) 935-6810, or email Mike Floyd at mfloyd@wustl.edu.

While the Teaching Center and University College staff can assist you with the equipment already in the classrooms, the Arts & Sciences Computing Center (ASCC) is the contact point for configuring your own laptop for PowerPoint presentations that require a connection to the Internet. The ASCC is located on the lower level of Eads Hall, (314) 935-4285. If you are planning on using your laptop for a PowerPoint presentation that requires an Internet connection, contact the ASCC well in advance of your class meeting. You do not have to contact the ASCC for local PowerPoint presentations.

Technical Assistance and Training

Staff from the Teaching Center, located in Room 107 Eads Hall, will be available, by appointment, if you need assistance or training. Instruction and support in using classroom instructional equipment is available from the Teaching Center by contacting us at (314) 935-6810.

After the second week of classes, if you need assistance during evening hours, please come to University College, Room 20 January Hall, or call (314) 935-6783 after 7 p.m. For ongoing information about teaching and technology, visit the Teaching Center website and click on the "Faculty" or "Technology" tabs to find the topic you want.

Teaching Center

The Teaching Center at Washington University will assist faculty and graduate students in fulfilling all aspects of their teaching responsibilities. Teaching Center staff work with individual faculty members on a confidential basis, and provide group programs and workshops on a number of topics, including syllabus preparation, classroom discussions, grading, Web-based instruction, audio-visual aids, and other forms of instructional technology. The Teaching Center is located in 107 Eads Hall. For more information, visit the Teaching Center website or telephone (314) 935-5432.

WebFAC, Rosters, Grades, Evaluations

Use WebFAC to view and print class rosters, e-mail an entire class or selected students, and submit grades electronically. If you have any questions about WebFAC, contact Gisela Paluga at (314) 935-5908.

Online course evaluations: University College is now conducting all course evaluations online. Although your students will be getting e-mail reminders from University College, please let them know about this. University College expects that every instructor will have his/her students complete course evaluations toward the end of the semester.

Students will visit the online course evaluation website to complete their evaluations. After all the grades have been turned in, the course evaluations will be available for you to view online. Please use the following Internet address to view your evaluation results: http://evals.wustl.edu/Reports. If you have any questions or problems using the evaluations website, contact Arika Cannon at (314) 935-6749.

For student accounting and federal regulations regarding enrollment verification, please provide us with accurate information about your class. Any student attending whose name does not appear on your roster should be referred to his or her dean's office; for University College students, January Hall, Room 20. Students attending but not listed on the roster should produce verification of a valid registration at the next class meeting.

Special Audit and Pass/Fail: Additionally, some of your students may be registered with the grade designator "S" or "special audit." This was designed as an affordable option for students wishing to audit a course for personal enrichment without having a grade appear on a permanent record. Special audit students are graded like others auditing a course; they attend lectures and discussions but are not required to complete written work. Please be clear with students about your criteria for successfully auditing a course. Similarly, please be clear about what constitutes a "pass" for those students who may be taking your course on a Pass/Fail basis. If you have any questions about this, please contact Pat Matthews.

Downloadable Tax and Employment Eligibility Forms