Federal and state regulations require that educational institutions measure students’ academic progress toward a declared educational objective. To remain eligible and retain disbursed federal and state financial aid, students must maintain satisfactory academic progress (SAP). To remain in good standing, students must satisfy the following requirements:
- Undergraduate students must complete a minimum of 6 units of course work during each of the fall, spring, and summer semesters, and maintain the minimum cumulative grade point average as defined by their program of study.
- Graduate students must complete a minimum of 4.5 units of course work during each of the fall and spring semesters (3 credit hours during the summer), and maintain the minimum cumulative grade point average as defined by their program of study.
- Students must satisfy the pace requirement by earning credit for at least 67% of credits attempted. Pace is calculated as units earned divided by units attempted.
- Students must maintain a positive Cap to Spare calculation, which is defined as 150% of required program credits less attempted credits and credits still needed to fulfill the degree requirement.
In addition, all students receiving financial aid are reviewed on a case-by-case basis to ensure a significant portion of enrolled courses have been successfully completed.
Students who have not met the SAP requirements as outlined above will be notified in writing and placed on financial aid probation. Students on financial aid probation may continue to receive federal financial aid. Students placed on probation will receive an action plan for achieving SAP requirements, and students that meet the action plan requirements will remain on probation until they are in good academic standing. If, however, the student does not meet the requirements of the action plan, the student is placed on financial aid suspension, and no further aid will be processed by Washington University in St. Louis.
Students whose financial aid eligibility has been terminated due to SAP may appeal the decision. Federal guidelines dictate that valid appeals must be based on a student’s illness or other extenuating circumstances. Appeals must be in writing and will be reviewed by University College and communicated to the student in a timely manner. If aid is suspended, it may be reinstated after one year of satisfactory progress at another college or university.
Failure to complete the required number of units of course work within any given semester will also jeopardize a student's financial aid for that semester. Washington University may be required to return disbursed financial aid to the lender, which could result in an outstanding balance for the student. Any balance would be due immediately and would be subject to a late fee of at least $50 and up to 5% of the outstanding balance each semester until resolved. A hold will also be placed on your account. Non-payment of tuition and other expenses due the University will be cause for exclusion from class or refusal of graduation, further registration, or transfer of credit. In addition, you are liable for any costs associated with the collection of your unpaid bills, including but not limited to collection agency costs, court costs, and legal fees. Past due amounts can also be reported to a credit bureau.
Students should apply for financial aid as early as possible in the semester prior to enrollment.