Faculty Support Information
Fall 2008 Reminders for University College Faculty (PDF)
Contracts for Fall 2008 were mailed on July 3. Please sign and return all required forms by August 16.
Important Dates
Telesis Instruction Workshops for Faculty: August 14, 10 a.m. to noon; August 18, 2 to 4 p.m.; August 21, 2 to 4 p.m.; August 25, 2 to 4 p.m. Telesis Gradebook instruction August 22, 10:00 a.m. - 12 noon. All in Eads Hall 014 which has very limited seating. To register, Email Kathy Atnip at atnip@artsci.wustl.edu. Contact Catherine Rankovic at University College for one-on-one Telesis help. See frequently asked questions about Telesis here.
August 26: Annual University College evening Convocation. RSVP here.
Parking: In order to park on campus, you must purchase a parking permit. We suggest the following options for University College instructors: Evening Red Faculty/Staff Permits are available at the annual rate of $100.00 to faculty/staff only. Permit is valid in red and yellow zones only from 3:30 p.m. to 7:00 a.m. Monday-Friday. On weekends, parking is also allowed between 7:00 a.m. and 3:30 p.m. These restrictions are in place even during break periods. Short-term parking options may be utilized if weekday parking is required. Evening Red permit-holders are permitted to park at no additional cost in the Danforth University Center Garage after 3:30 p.m. on weekdays, and any time Saturdays and Sundays; permit-holder’s Washington University ID card must be swiped upon entry and exit of the garage. Before 3:30 p.m. on weekdays, a ticket must be pulled upon entry to the garage, and the hourly rate must be paid upon exiting the garage. Prorated refunds will be issued for permits that are returned to the office of Parking Services. No refunds will be issued for evening permits after Spring Break.
Daily permits are also available for $5.00 and may be purchased at the office of Parking Services or at the Campus Bookstore. Daily permits are not valid in the Danforth University Center Garage. Short-term parking permits are non-refundable. For more details, visit parking.wustl.edu or contact the Parking and Transportation office at parktrans@wustl.edu or (314) 935-5601.
Book Orders: Please place book orders through the Campus Bookstore via:
o Email: Heather Clark
o Fax: (314) 935-5853
o Phone: (314) 935-5591. If Ms. Clark is unavailable: (314) 935-5584.
o Mail: Campus Box 1074
o Website: www.wubookstore.com (choose "Faculty Services." Indicate that you have forgotten your password and a new one will be E-mailed to you. Once you have gotten in that way, the eDoptions password is 582).
o University College instructors may also use ERes, a password protected web-based electronic reserves system, to manage Web-based course material. For more information on ERes, click here.
Use WebFAC to contact your student's academic advisor. When you view class rosters, you will now see a link (at the right edge of the roster) that allows you to send a message directly to the student's academic advisor. It is an effective way to let an advisor know that you are concerned about a student for academic or personal reasons. You may also use the link to tell an advisor that a student is doing exceptional work in your class.
BASIC INFORMATION FOR UNIVERSITY COLLEGE FACULTY
For complete information, see the online Faculty Handbook.
Low Enrollment and Course Cancellations
Please attend the first class session, even if the enrollment is low. Quite often, students who have not yet registered will attend the first class session. If you are concerned about low enrollment or wish to discuss canceling your course, contact Steve Ehrlich at 314/935-4320. Please do not cancel a course without first speaking with us.
Employees new to Washington University
If you are not a regular Washington University employee, you will be receiving a packet of forms that include HRMS personnel information form, tax withholding forms (Form W-4 and MO W-4) and the U.S. Department of Justice Employment Eligibility Form (Form I-9). In order to complete the I-9 process, we will need copies of acceptable forms of identification. Please note that this requires you to appear in person so that we may verify and copy these documents. Please call our Payroll Manager, Britt Congemo, at 314/935-6788 to make an appointment.
Classroom Computers
All WU classroom computers come loaded with a standard set of software. Operating system is Windows XP. Browsers include Netscape, Internet Explorer, and Mozilla Firefox. Software includes MS Office 2003, Shockwave, WinDVD, Adobe Acrobat Reader 6.0, FTP, and more. Smartboard 7.1 is installed in certain classrooms but not others. The Teaching Center (314/935-6810) will be happy to install the software of your choice on the computer in your pooled classroom. The software license has to be valid, and software must be paid for by the department or faculty member.
Registering Your Own Laptop for Classroom Use
If you are using a laptop in pooled classrooms and need Internet access, you will have to register the laptop. To register your laptop you must be ON CAMPUS at a computer that has Internet access. Go to https://ns2.wustl.edu/user-dhcp.html. This page cannot be accessed off campus. At the registration page, you will be required to enter your WU e-mail login, password and the MAC address of your laptop (information on how to find the MAC address is on the page). Registration is almost instantaneous.
For questions about software in the classrooms or registering your laptop, or if you would like training on classroom multi-media equipment, please call the Teaching Center at 314/935-6810, or email Alan Wieter at awieter@wustl.edu.
While the Teaching Center and University College staff can assist you with the equipment already in the classrooms, the Arts & Sciences Computing Center (ASCC) is the contact point for configuring your own laptop for PowerPoint presentations that require a connection to the Internet. The ASCC is located on the lower level of Eads Hall, 314/935-4285. If you are planning on using your laptop for a PowerPoint presentation that requires an Internet connection, contact the ASCC well in advance of your class meeting. You do not have to contact the ASCC for local PowerPoint presentations.
Telesis
Every course has its own website. Using a program called Telesis, you can put syllabi, assignments, announcements, and grades online, store files, write e-mails, hold online discussions, make links to Internet sites, and receive student papers uploaded to you.
For a Telesis Helpsheet for instructors (PDF), click here.
For a Telesis Helpsheet for students (PDF) click here.
- Click here to access Telesis. Forgot your password? It's the same as your WebFAC password, but if you don't know it, click on "Forgot Your Password?" on the Telesis Login homepage, right beneath the Login button. Or contact the Office of Student Records at (314) 935-5908.
- Click here for Frequently Asked Questions about Telesis.
- Click here for the Telesis Course Overview Page instructions.
- University College's support person for Telesis users is Catherine Rankovic. Catherine is best contacted by e-mail, 7 days a week. You can also consult the Frequently Asked Questions about Telesis page.
Copy Services and Copyright Restrictions
All requests for duplicating copyrighted material must be accompanied by a signed form certifying compliance with copyright laws. University College will provide assistance in copying syllabi, exams and other brief course handouts for use in a single classroom session, if requests are made at least 48 hours in advance. We cannot guarantee same day requests. All copy requests for larger volumes of material, including requests for entire course packets of any size, must be made through the Campus Bookstore, or through another commercial vendor. University College will provide, at no charge, up to 200 pages of these copied materials for each student in a course. University College does not provide secretarial help for typing tests, notes and course outlines. Course packets may not be created, reproduced or sold in University College. Faculty are encouraged to consult their departmental Coordinator about such services.
WebFAC, Rosters, Grades, Evaluations
Use WebFAC to view and print class rosters, e-mail an entire class or selected students, and submit grades electronically. To access WebFAC, click here. Forget your password? Just beneath the boxes for your ID and password it says, in green lettering, "Forgot your password? Click here." Click there to create a new password. If you have any questions about WebFAC, contact Gisela Paluga at 314/935-5908.
Online course evaluations: University College is now conducting all course evaluations online. Although your students will be getting e-mail reminders from University College, please let them know about this. University College expects that every instructor will have his/her students complete course evaluations toward the end of the semester.
Students will go to the online course evaluation Web site, http://evals.wustl.edu to complete their evaluations. After all the grades have been turned in, the course evaluations will be available for you to view online. Please use the following Internet address to view your evaluation results: http://evals.wustl.edu/Reports. If you have any questions or problems using the evaluations Web site, contact Erin Presson at 314/935-6720.
Washington University ID
I.D.s are produced in the Office of Human Resources in North Brookings Hall, Room 126, during regular business hours (from 8:30 a.m. to 5:00 p.m.). If you already have a Washington University photo I.D., it will automatically be revalidated. I.D.s are valid beginning the first day of the semester. When on campus, please carry your ID at all times. Students who need I.D. cards must contact the Office of Student Records.
E-Mail Accounts
In an effort to streamline communications between the University College staff, students, and faculty, all University College instructors have been or will be furnished with a Washington University email account. All University College business and any student messages sent via WebSTAC will be sent to your WU email address. If you prefer using a personal or business email address, you can set up your WU email account to forward all incoming messages to another email address. This is done by accessing the ArtSci webmail website (http://computing.artsci.wustl.edu/webmail). Click on "Forward Mail", enter the forwarding email address in the box, click on “Set/install forward”, then enter your username and password and click “Submit”. This should need to be set up only once. If you need email assistance, you may visit the the ArtSci Computing Lab in the basement of Eads Hall during regular business hours, M-F, 10 am - 5 pm (please have identification with you). Alternatively, you may call Arts and Sciences Computing at 314/935-8077 or contact Britt Congemo at 314/935-6788, or bcongemo@artsci.wustl.edu.
Keys to A/V Closets
Some of you have requested classrooms with computers, TVs, VCRs and other A/V equipment. Many of these classrooms have locked A/V closets. If you wish to have an A/V closet key for the semester, or for those of you who are not in a classroom with permanent A/V equipment, but who may need equipment on a one-time basis, to make these arrangements, contact Carole Wallace at 314/935-6783.
Classrooms
Check out your classroom early. If you haven't already done so, confirm your classroom assignment by visiting the University College Web site and review the information under "Courses & Registration." Check out your classroom, and all A/V equipment before the semester begins to ensure that everything you've requested is in proper working order. Most classroom assignments are permanent, but if you have a serious concern about your classroom, contact Erin Presson at 314/935-6720. Please return chairs to the standard room configuration as shown on the chart inside the room, and erase blackboard notes and markings at the end of each class. Also, return equipment to its original storage place at the end of each class. Equipment should not be moved from one room to another unless it is being stored somewhere. If a key was used to get to either the equipment or the room, be sure to lock up after the class is over. If any equipment seems to be missing, report it immediately to the Classroom Manager at 314/935-6810.
Technical Assistance and Training
Staff from the Teaching Center, located in Room 105 Eads Hall, will be available, by appointment, if you need assistance or training. Contact Catherine Rankovic for help with Telesis. Your Telesis and WebFAC ID and password are the same. Instruction and support in using classroom instructional equipment is available from the Teaching Center by contacting Alan Wieter, the Classroom Manager at 314/935-6810. After the second week of classes, if you need assistance during evening hours, please come to University College, Room 20 January Hall, or call 314/935-6783 after 7:00 p.m. For ongoing information about teaching and technology, visit the Teaching Center website and click on the "Faculty" or "Technology" tabs to find the topic you want.
Federal Privacy Laws in Regard to Educational Records
Under the federal FERPA (Family Educational Rights & Privacy Act) students have the right to privacy for their personal information, such as their E-mail addresses and other contact information. As a faculty member you are entrusted with this privileged information. To disclose a student's E-mail address or phone number to anyone, without his or her explicit permission, is illegal. To see more about rights and responsibilities under the FERPA law, click here.
Questions? Please contact:
Steve Ehrlich, Associate Dean for Academics, 314/935-4320.
Brent Jenson, Director of Administration, Finance, and Registration, 314/935-4806.
For student accounting and Federal regulations with regard to enrollment verification, please provide us with accurate information about your class. Any student attending whose name does not appear on your roster should be referred to his or her dean's office; for University College students, January Hall, Room 20. Students attending but not listed on the roster should produce verification of a valid registration at the next class meeting.
Special Audit and Pass/Fail --Additionally, some of your students may be registered with the grade designator "S" or "special audit." This was designed as an affordable option for students wishing to audit a course for personal enrichment without having a grade appear on a permanent record. Special audit students are graded like others auditing a course; they attend lectures and discussions but are not required to complete written work. Please be clear with students about your criteria for successfully auditing a course. Similarly, please be clear about what constitutes a "pass" for those students who may be taking your course on a Pass/Fail basis. If you have any questions about this, please contact Steve Ehrlich or Bob Wiltenburg.
The University College Office
Telephone: (314) 935-6700 / Fax: (314) 935-6744
E-mail: ucollege@artsci.wustl.edu
Faculty mailboxes and the photocopier are all located in January Hall, Room 20 (basement), where course registration and student advising also take place. The Dean's office is in January Hall, Room 100. Normal Hours: The University College office (January 20) is staffed from 8:30 a.m. to 7 p.m. Monday through Thursday, and 8:30 a.m. to 5 p.m. on Friday.
Helpful Links, Tax Forms, Calendars, Technology
The University College Faculty Handbook - comprehensive information for University College instructors
Academic Calendar
University College Staff Directory
Telesis Helpsheet for Faculty (printable)
Telesis FAQ and Troubleshooting
Telesis Helpsheet for Students (printable)
Create a Course Overview Page for your UC course with these step-by-step instructions.
Ordering Textbooks from WU Bookstore: Scroll up for instructions and direct links.
>Teaching and Learning at Washington University: A Statement of Best Practices and Expectations - official University statement on the rights and responsibilities of faculty, students, and administrators.
The Washington University Teaching Center
Teaching with Technology
Resources for Arts & Sciences faculty.
University College Program Coordinators
WU Research Librarians: Ask-a-Librarian
The Cornerstone Center: Study Skills, Disability Services, Technology Resources, Other Learning Support Services.
The Washington University Career Center
The Writing Center - The University Writing Center is open to all Washington University students and faculty for free writing advice for compositions, term papers, theses, and reports. Special workshops are offered during the semester.
Washington University Faculty Information Brochure
Downloadable Tax and Employment Eligibility Forms (all are PDF forms):
Federal W-4 Form
Missouri Dept.of Revenue Form MO W-4 (Employee's Withholding Allowance Certificate)
IRS Form W-9 (Request for Taxpayer Identification Number and Certification)
Federal Employment Eligibility Verification Form and Instructions
Thank you very much for your cooperation.
