University College is the continuing education division of Arts & Sciences at Washington University. The Dean of University College as well as the Dean of the College of Arts & Sciences and the Dean of the Graduate School of Arts & Sciences report to the Dean of the Faculty. The Director of the Summer School reports to the Dean of University College and assumes the duties of administering courses for both day and evening summer sessions.
The Dean of University College administers courses and programs with the aid of faculty department coordinators. All courses in University College are normally the responsibility of a department or program coordinator, who selects courses, recommends instructors, and arranges the schedules. The fall schedule is set in January, the spring schedule in September, and the summer schedule in November. Faculty are contacted by the coordinator at that time to confirm future teaching plans.
The department coordinator can assist you in many areas, especially curriculum and course design, teaching methods, and student needs. He or she will send your course evaluations to you after each semester ends.
If unforeseen circumstances necessitate your resignation during the semester, please contact the department coordinator, who is responsible for recommending a replacement and assuring that the course can be completed without further disruption.
University College salaries are determined by the Dean of University College, and all questions on salaries should be directed to the Office of the Dean at (314) 935-6708. All questions or problems concerning classroom scheduling, room facilities or damage should be addressed to the Office of the Dean at (314) 935-6720. Questions concerning parking and library use should be directed to (314) 935-6788.
Payment of Instructors
There is an employer-employee relationship between Washington University and University College adjunct instructors who teach on campus in a standard classroom environment. University College instructors must complete the appropriate documentation to be hired as an employee of Washington University and are paid monthly according to the University's regular payroll schedule, with applicable employment taxes withheld. Compensation is normally based on educational degree, faculty rank, and the number of course credits being taught.
Approximately six weeks prior to each semester, instructors will be issued a Statement of Appointment to Teach, which includes course, compensation, and policy information. Some University College instructors are compensated through their academic department or the Graduate School as part of their regular duties or teaching assistantships. Contact your department if this applies to you.
For academic year classes that meet the minimum enrollment and have a standard format, instructors will be paid one-quarter of the contracted salary on the last working day of each month:
- Fall: September - December
- Spring: February - May
For academic year classes that do not meet the minimum enrollment or have a non-standard format and for courses meeting during the summer, please refer to your Statement of Appointment to Teach for specific pay dates and amounts. Contact the Manager of Payroll (314) 935-6788 with any questions.
Spring 2017 Pay Dates
- February 28
- March 31
- April 28
- May 31
Visit the HRMS Self Service website to view paycheck and personal information. You can update personal information such as home address, phone numbers, email addresses, emergency contacts, and education information at https://wuissrv20.wustl.edu/psp/HRMS/?cmd=login&languageCd=ENG.
University College instructors may be eligible for 50% remission if the course is job-related. Contact Karen Novak at (314) 935-6708 for more information.
Faculty Conference Center Association (Whittemore House)
Full-time members of the faculty or the administration of Washington University (those who receive letters of appointment from the Provost or appropriate Vice Chancellor), or faculty of University College with less than half-time appointments who have been on the faculty for at least five years, are eligible for membership in the Washington University Faculty Conference Center Association. The facilities of Whittemore House, 6440 Forsyth, including dining room and bar, are available to members. Information on membership may be obtained by calling (314) 935-5210.
Parking Permits, Faculty Identification Cards, and E-mail Accounts
Washington University policy prohibits departments from purchasing parking permits for faculty and adjunct instructors. University College instructors can purchase Evening Red or Daily permits by visiting the Parking Services office, located at 700 Rosedale Avenue or on-line at https://wuparking.wustl.edu/permits. Evening Red permits are suggested for evening adjuncts. Please let Parking Services know if you will need a permit for only one semester, as pro-rated costs may apply. Evening Red Permits are valid in red and yellow zones only from 3:30 p.m. to 7 a.m. Monday-Friday. On weekends, parking is also allowed between 7 a.m. and 3:30 p.m. These restrictions are in place even during break periods. Daily permits are available for $5.00 and are valid in yellow zones only. Daily permits can be purchased at the University Bookstore at Mallinckrodt Center. For more details, visit www.parking.wustl.edu, or contact the Parking and Transportation office at email@example.com or (314) 935-5601.
ID cards entitle faculty to check books out of the library, to cash checks at the Bank of America window in Mallinckrodt, to receive faculty discounts at Edison Theater, and to use the sports and recreational facilities. They may also be used as a cache card for purchases at soda machines and library copy machines. Please retain your ID card so that it can be revalidated when you teach in future semesters. Currently, ID photos are taken in Campus Card Services office during regular business hours from 8:30 a.m. to 5 p.m.. I.D. cards are valid beginning the first day of the semester unless other arrangements are made.
In an effort to streamline communications between the University College staff, students, and faculty, all University College instructors have been or will be furnished with a Washington University email account. All University College business and any student messages sent via WebSTAC will be sent to your WU email address.
If you need email assistance, you may visit the the ArtSci Computing Lab in the basement of Eads Hall during regular business hours, M-F, 10 am - 5 pm (please have identification with you). Alternatively, you may call Arts and Sciences Computing at (314) 935-8077 or contact the payroll coordinator at (314) 935-6788.