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Faculty Handbook

University College is the evening division of Arts and Sciences, the largest academic division of Washington University. Washington University has offered quality continuing education in professional programs and liberal arts since 1915.

In 1931 University College was formally established to serve the diverse needs of part-time students of all ages in the St. Louis area. Students may pursue a Bachelor of Science degree, one of eight graduate degrees, various undergraduate or graduate certificates, or take individual courses.

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OFFICES AND HOURS

General information and business transactions for evening students are handled in the Office of Admissions and Student Services, room 20, January Hall. The telephone number is (314) 935-6700. Hours are: Monday through Thursday, 8:30 a.m.-7:00 p.m.; Friday, 8:30 a.m.-5:00 p.m. The office closes at 5:00 p.m. during Thanksgiving, Christmas, and spring recesses. On the nights when classes first meet, it will remain open until 7:30 p.m.

On Monday through Thursday evenings, audio-visual assistants are usually available in room 20 during class hours to assist with delivery and pick-up or problems with equipment. They may be reached by calling (314) 935-6700, or 5-6700 from campus telephones.

The Office of the Dean is located in room 100, January Hall, and faculty may telephone the Dean at (314) 935-4806. This office is open from 8:30 a.m.- 5:00 p.m.

For class-related emergencies after office hours,call (314) 935-6783, or 5-6783 from a campus telephone.

FACULTY RESPONSIBILITIES

Teaching the adult part-time student is a challenge and a responsibility. Students are entitled to an atmosphere conducive to learning and to even-handed treatment in all aspects of the teacher-student relationship. Faculty members have a responsibility to ensure reasonable confidentiality in their communications with and about students, on and off campus. The following guidelines reflect our commitment to quality programs and are intended to encourage excellence in academic instruction in University College. Please read them with care and adhere to them at all times.

Course Syllabus

At the beginning of the semester, please provide all students with a syllabus, or course plan, containing the following:

1. A list of all written text materials to be used in the course and an indication of when they are to be used. Please do not require students to purchase expensive books unless they will be used extensively in your class.
2. A calendar of all class sessions, with specific dates indicating what topics are to be covered in each class and when examinations will be held.
3. A clear statement of written work assignments or other projects, including their due dates, required length, and grading standards.
4. A statement of your policy on late attendance, absences, and incomplete or late written work.
5. An indication of how grades will be determined, specifying expectations for those choosing the Credit/No Credit option as well as for letter grades.
6. A statement concerning academic integrity and possible sanctions for plagiarism (see the Academic Integrity section of this handbook for a sample statement).

As you prepare your syllabus, please review the course description published in the University College Course Schedule. Students enroll in courses on the basis of the descriptions and it is important that instructors attempt to adhere to them in the teaching of their courses.

New instructors should consult their program coordinators for advice. Additional questions concerning the course syllabus should be directed to the Associate Dean for Undergraduate and Special Programs at (314) 935-4320 or a University College graduate advisor at (314) 935-6778.

At least one month prior to the beginning of classes, please deliver an updated copy of your syllabus to your University College coordinator and to the Office of Student Services, Room 20 January Hall.

Special Requests

In the early stages of course planning, please review with the dean and your University College coordinator requests for special classroom activities or supplies that may require an additional expense. At the time the course is scheduled, please submit for the dean's approval a detailed course budget for items that require additional expense. University College does not provide honoraria for guest speakers.

The Semester Calendar

Please hold all classes in accordance with the University College calendar, which can be found online and is also printed each semester in the University College Course Schedule. Vacation and holiday dates should be observed. Makeup classes, if necessary, should be scheduled by the instructor with the consent of the students. Please inform the Office of the Dean of any such changes.

Note that, unlike the day school, University College does not have a reading period prior to final examinations. Examinations are normally given during the final scheduled class of the semester. Plan to meet for the final class even if no examination is held in order to assure the proper number of contact hours.

The day, time, and place of class meetings are all specified in the University College Course Schedule. Do not alter this schedule without prior consultation with the Office of the Dean.

Classrooms

Classrooms are assigned on the basis of projected enrollments, course requirements, and, to the degree possible, convenience for faculty and students. If for some reason a change from the room designated in the Course Schedule must be made prior to the first class meeting, instructors will be notified by mail or telephone. University College will post a Change of Room notice on the door of the originally scheduled classroom, together with a campus map directing students to the newly assigned room and building.

Please do not change classrooms without consulting the Office of the Dean. Classroom space on campus is limited and normally all available rooms are assigned. Necessary room changes may be made by the University College office after classes have begun and enrollments have stabilized. Requests related to room assignments should be directed to (314) 935-6720.

Course Cancellations

Courses with fewer than 2 students enrolled one week prior to the beginning of the semester/session are canceled by University College. If your course has at least 2 students enrolled, you are required to attend the first class session; and then, upon consultation with University College, a decision will be made whether to continue or cancel the course. The decision to teach a course below the minimum enrollment is based on 1) student needs, 2) pedagogy of the course, and 3) financial issues. If a course is permitted to run below the minimum enrollment, you will be paid an amount up to 75% of the for-credit tuition revenue, not to exceed the full compensation stated above. If a course is canceled due to low enrollment or for another reason, no compensation will be paid. University College and Summer School reserves the right to cancel a course at any time. If you are concerned about low enrollment or wish to discuss canceling your course, contact Erin Presson at 314/935-6720 or Steve Ehrlich at 314/935-4320.

Class Limits

"The enrollment limit for University College courses, unless otherwise approved, is set at 30, and courses seldom exceed that number of students. The nature of some courses may require that enrollment be limited. For example, individual attention or small group work may be given to students in speech, drama, or some writing classes. Class size will be limited only on the recommendation of the departmental coordinator and approval of University College, and such requests should be made when the class is scheduled so that limits can be published in the Course Schedule. When appropriate, additional compensation or a teaching assistant may be provided for exceptionally large courses.

Cancellation or Substitution of Classes

Faculty are expected to meet all classes when and where advertised for the duration of the class period. If it becomes necessary for an instructor to miss a class meeting due to illness or an emergency, it is the instructor's responsibility to provide a substitute and to notify the Office of the Dean (314/935-6720), or, after 5:00 p.m., the University College office (314/935-6700). Every effort should be made to notify University College well in advance of an absence. If the instructor cannot find a substitute, the department coordinator may be able to assist.

If a class will not meet as scheduled, it is the responsibility of the instructor to notify each student in the class. Please inform the University College office of any and all such changes, since we frequently must deal with the students affected. Failure to meet these obligations may result in termination of appointment.

A telephone number for each student appears on the official class roster. You may wish to confirm these numbers or determine an appropriate work number where students can be reached in late afternoon in the event of an emergency. We will post notices of cancellation in the classroom, but prefer that students be contacted before they come to campus.

Cancellations Due to Inclement Weather

On rare occasions, classes must be canceled because of snow or ice. Classes are canceled only on authority of Washington University Human Resources, after consulting with the Dean of University College and Deans of the other evening divisions. Announcements to that effect will be posted on the front page of the University College website (ucollege.wustl.edu), announced on local radio stations, and recorded at the University College main number (314/935-6700).

Classes canceled due to inclement weather may be rescheduled by the instructor upon agreement of students in the class. Instructors are responsible for arranging such meetings and for clearing the availability of a classroom with the University College office (314/935-6720).

Time may also be made up by extending the length of meeting time of subsequent classes. Rescheduled classes must meet prior to the end of the semester so that grade deadlines can be met.

Accessibility of Faculty

Instructors have a responsibility to make themselves accessible to students at times other than class periods. They should occasionally be available to students prior to class and should provide a telephone number where they can be reached at specified times.

Faculty who do not have an assigned office in their department generally meet with students in their classroom, Holmes Lounge, or the library. When some privacy is needed, use of an adviser's office in room 20, January Hall may be arranged in advance by calling (314) 935-6700.

Sexual Harassment Policy

Washington University defines sexual harassment as unwelcome sexual advances, requests for sexual favors, or other unwelcome verbal or physical conduct of a sexual nature which creates an offensive, intimidating, or hostile environment. Such behavior includes but is not limited to situations where one person has authority over another.

Members of the University community can expect to be free of sexual harassment, and thus all members of the University should guard against it. Anyone who believes he or she has been subjected to harassing behavior is encouraged to discuss the nature of the conduct and possible remedies with the Dean by calling (314) 935-4806.

Dealing with Emergencies

You are urged to give consideration to how you will respond in the event of an emergency in your classroom or nearby. Before your class begins, determine the location of the nearest available lavatory, telephone, and the best way to exit the building. Frequently departmental offices are closed after 5:00 p.m. and it may be necessary to use a pay or cellular telephone to call the campus police (314/935-5555) or dial 911 in the event of an emergency.

"Blue Light" telephones located outside on paths and near parking lots are direct lines to the campus police department. They may be used for emergencies or to request assistance with dead car batteries at night. You may wish to take note of their location.

Campus Security

Washington University is a relatively secure environment. Of course, every member of the campus community must be aware that safety and security require each individual's participation and support. To that end, Campus Police and others, including Residential Life, offer programs on how to reduce risk and on what community members can do to contribute to the safety of everyone. The University periodically reevaluates security measures as a part of an ongoing concern for students' personal safety and the safety of their belongings.

The University has instituted several programs to assure student safety: "blue light" telephone connected directly to the police department are located throughout the campus and will instantly alert Campus Police to the whereabouts of someone in need of assistance. A shuttle operates at night and transports students to or from anywhere on campus; to use this service, students should have Washington University IDs. Also at night, an escort is available to walk a student to a car or residence hall: Call (314) 935-7777.

The University's Campus Police department, a fully empowered, professional police force, patrols campus 24 hours a day, seven days a week, and provides emergency motorist assistance and first aid. The department also offers a number of services to help students protect their property, such as renting high-security bicycle locks, providing bicycle registration, and helping students mark their valuables with personal registration.

The Campus Crime Awareness and Campus Security Act of 1990 requires the University to publish an annual report of campus security policies and crime statistics and to make it available to prospective students and employees upon request. If you wish to see a copy, write or call: Office of Business Affairs, Washington University, Campus Box 1060, One Brookings Drive, St. Louis, MO 63130-4899, (314) 935-5678.

REGISTRATION AND ENROLLMENT PROCEDURES

Rosters

University College instructors have access to class rosters electronically via the Web using WebFAC, the Washington University course information Web site. Please use WebFAC to obtain your course rosters. With the aid of WebFAC, you can view all courses online, print your class rosters, send e-mails to an entire class or to selected students, contact their advisors, and even view pictures of students in your classes. In order to access WebFAC, all you need is your social security number and a password. Please contact either the Office of the Dean (314/935-6788) or Office of Student Records (314/935-5912) should you need assistance with your password. While we can provide you with your course roster at your request, it's clearly to your advantage to access this information on your own through WebFAC.

Please report any discrepancies between the roster and students actually attending your class to the University College registrar (314/935-6768). Students who have not registered should not be admitted to the class; they should be referred to the University College Office of Admissions and Student Services, room 20, January Hall.

Registration after the second class requires written permission of the instructor. Use the printable form found here.

Adding and Withdrawing from Classes

Please inform students planning to add or drop your class that they must do this online or in person at the desk in January Hall, Room 20. Notifying the instructor does not in itself constitute addition or withdrawal.

Attendance Policy

Faculty are responsible for declaring and maintaining their own attendance policies. University College hopes that all students will attend all classes, but the realities of the working adult student often interfere with this ideal.

Most three-unit University College courses meet only once a week for two and one-half to three hours. Occasionally students who attend or have attended traditional college classes which meet three times a week must be reminded that one absence at night is equivalent to three absences in the day school.

Faculty are urged to be reasonable, as well as consistent, on matters of attendance. Adult students should be treated like adults.

Prerequisites

Some courses carry the requirement that a student should have already achieved prerequisite knowledge by successfully completing another course. Such prerequisites are indicated in the Course Schedule. Please make certain that all students in your class have met the necessary prerequisites, and do not expect that they have met any prerequisites that have not been printed in the Course Schedule.

Please check prerequisites during the first class of the semester, so that students who need to drop your class can do so without penalty.

Independent Study and Directed Research

All students wishing to do independent study with a faculty member must submit a proposal in writing to both the instructor and to the appropriate department chairman or University College coordinator. Click here for an Approval for Independent Study form. Registration for independent study must be completed no later than the last day to register for classes in the semester during which the study is to be performed.

Normally independent study is for three units of credit and should entail an appropriate amount of time and effort from the student. Exceptions to the number of units require the approval of the Dean of University College.

All independent study must be approved by the University College registrar in the Office of Admissions and Student Services in room 20, January Hall. University College faculty are paid for supervising independent courses except when the proposal entails attendance in a regular course as a major part of the requirements. Instructor compensation for Independent Studies and Internships is $150 per unit. Directed Research Projects and Masters Thesis are compensated at 75% of the course tuition revenue. Compensation for this type of coursework will be paid on the final payroll in the semester that the student is registered for the course. Please remember that all grades should be submitted in the semester the student is registered. If the coursework is incomplete, post an "I" grade through E-Grades. When the work is complete, submit a special grade report to January Hall, Room 20.

ACTRAC and Graduate upgrades

Students may request to take certain courses with the ACTRAC option.  ACTRAC is an accelerated study option in University College, available only to University College students, for which qualified students may receive one additional credit in a designated 300- or 400-level, three-unit course by arranging with the instructor to do additional reading, research, and writing (normally an additional ten pages) commensurate with the additional unit of credit.  ACTRAC requirements include admission to a University College undergraduate degree program, successful completion of at least 12 credits, 3.0 minimum GPA, and University College verification and authorization. Authorized ACTRAC students are charged tuition for 4 credits. ACTRAC courses must be taken for a letter grade.  Instructors will receive additional compensation ($150) for each ACTRAC student. ACTRAC students must discuss this option and additional requirements the instructor at the beginning of the semester. Students approved for ACTRAC will be noted on the roster as taking the course for four, rather than three units of credit. For more information contact University College, 935-6700.

Special Audit Enrollments

Each semester, a number of courses in University College and the College of Arts & Sciences are designated "special audit". These courses are available on a noncredit, space-available basis at reduced tuition rates and are identified by the "Special Audit" notation in the Course Schedule.

Official academic records for special audits are not generated, nor do names of special auditors appear on course rosters. Students are free to participate in class discussion, but are exempt from course requirements and are not awarded a grade. Instructors are not obliged to grade or evaluate papers submitted.

Instructors are notified of the names of special auditors, and auditors will have confirmation of their registration, which they should produce upon request.

Students auditing other courses (not designated as Special Audit courses) must pay full tuition; they will appear on rosters and grade sheets and are assigned a grade of "L" (successful audit) or "Z" (unsuccessful audit). Please make clear your expectations to the students. In fairness to paying students, no one should be allowed to sit in on courses without properly registering.

EXAMINATIONS AND GRADING

Tests and Examinations

Evaluating your students' work fairly and consistently requires regular written work and examinations. It is especially important to provide students with a measure of progress throughout the semester, and not merely at the end. To this end, faculty are encouraged to give mid-term as well as final examinations. Please return all written work to students with comments as soon as possible.

All examinations should be carefully prepared and announced in advance. Faculty are responsible for making clear to the students what material an examination covers, so that every examination is a fair and accurate assessment of the mastery of course content.

A student's performance should be evaluated solely on an academic basis; opinions and conduct not relevant to academic standards should not be involved.

Final examinations should be given in the last week of the semester, during the last scheduled class session. Take-home examinations should not be due until the date of the regularly scheduled final.

If a student misses a scheduled examination, and if the instructor wishes to provide a special examination, this examination may be monitored by a member of the University College staff. Faculty should furnish University College with the makeup examination and all necessary instructions. The completed examination will be returned to the instructor.

Grades

Grades are an important measure of academic progress, and students need evidence of where they stand throughout the semester. Grades are now submitted electronically through EGrades. Click here to access the EGrades system . The student name is followed by a row of available grade options. The following grades, and corresponding grade points, are valid for University College undergraduate students (identified by UC on the sheet):

  • A indicates superior work. 4.0
  • B means good work. 3.0
  • C satisfactory work. 2.0
  • D passing but marginal work. 1.0
  • F failure in the course, no credit.
  • CR# awards credit, but work was not subjected to finer evaluation.
  • NCR# means no credit. Student's work was not satisfactory.
  • I means work is incomplete.
  • L audit; not for credit.
  • Z audit; student did not attend class.
  • W withdrawal; student withdrew from course prior to completion.
  • X means not present at final examination.
  • N means no grade received by the Registrar's Office by the grading deadline.
  • R means course has been retaken.

Both pluses and minuses may be used to indicate finer shades of evaluation under this system. These enter into a student's grade point average, as measured on a 4.0 scale. A plus adds .3 grade points; a minus subtracts .3 grade points.

Other divisions of Washington University may use somewhat different grading schemes, which will be designated on your grade page for a student from such a division. For example, Arts & Sciences (LA) students will show "NCR" instead of the "F" used for University College students. You must select one of the available options.

The roster of students should include everyone registered for the course; special auditors will not be listed. Please mark only one grade for each student.

Grades should be submitted within 48 hours after completion of the final examination. Students are entitled to prompt reporting of grades, which is often essential in receiving tuition reimbursement from their employers.

Please inform students that University College will not give out grades in advance of official notification from the Registrar. Students wishing grades in advance should contact their instructors directly and may wish to provide the instructor with a self-addressed postcard or envelope before the final examination. They may also check for final grade information through the University's on-line Student Information System, WebSTAC.

Incompletes

At the end of the semester a grade of "I" (Incomplete) may be assigned to a student, indicating that the instructor has agreed to withhold a final grade pending completion of assigned work.

The grade of "I" should be assigned only under limited circumstances:

1. When the student's work is of passing quality but a small portion such as a single paper, lab report, or examination is incomplete;
2. If the work is incomplete for a "good cause," e.g., emergency health or work-related problems;
3. If the student contacts the instructor to make arrangements for completion of the work in a specified amount of time, normally within the following academic semester.

The grade of I should be assigned only after discussing the situation with the student and agreeing exactly what needs to be done to complete the work. University College strongly recommends the use of a written contract for this purpose.

It is, however, the student's responsibility to initiate the discussion and provide the necessary form in order to receive an Incomplete. Click here for the printable Incomplete Agreement Form. If the student does not contact the instructor concerning completion of work, the instructor should assign whatever regular grade is appropriate based on the work completed.

The grade of I should not be used to allow a student to retake an exam or to repeat the course because of failing work or absence for a substantial period. The appropriate letter grade should be awarded when, for example, a student stops coming to class, misses exams, or repeatedly fails to turn in written work with no explanation.

In awarding a grade of "I" or "X", faculty should make arrangements with a student to complete course work within the semester following the course. Faculty may extend this time, however, if it seems warranted. Upon completion of the work, a Special Grade Report form should be submitted. Likewise, a Special Grade Report may be submitted, based on work completed, when the instructor determines that the terms of the agreement have not been or will not be fulfilled.

Special Grade Reports

The Special Grade Report form is provided for faculty to make changes in grades, such as removal of incompletes, after grades have been submitted. All grade changes must be made on these forms, which must be signed and validated with a faculty identification card in department offices or the University College office.

The Credit/No Credit Option

University College students may elect the Credit/No Credit option in place of a letter grade or an audit. Changes from one option to another must be made by the dates indicated on the calendar printed in the course schedule or the online Academic Calendar.

The Credit/No Credit option is available to encourage students to enroll in courses they might not otherwise take. Under this option, students receive credit for courses satisfactorily completed, but the grade is not calculated in the cumulative grade point average. The standards for receiving Credit are at the discretion of each individual instructor. Please indicate your expectations in your syllabus and to your class early in the semester.

Undergraduate degree candidates may enroll in no more than ten percent of their credits taken at Washington University under the Credit/No Credit option. Other restrictions apply as well.

Course Evaluations

Near the end of the semester each instructor is required to ask all class participants to make course evaluations online at http://evals.wustl.edu . After the instructor submits final grades through EGrades, the results of these evaluations will be made available to the instructor, the coordinator, the administration of University College, and to the University College advising staff who may share the information with students selecting courses.

Faculty Handbook Statement on Academic Integrity

Students at Washington University are expected to adhere to the highest standards of behavior. Plagiarism, copying from other students, and other forms of cheating will not be tolerated. It is dishonest and a violation of student academic integrity if a student plagiarizes, cheats on an examination, copies or collaborates on assignments without permission, fabricates or falsifies data or records, or engages in other forms of deceit or dishonesty.

If you suspect a violation, first confront the student and gather all relevant information, including any special circumstances. You are required to report all violations of standard rules of academic integrity to the Dean of University College who, with your assistance, will conduct a thorough investigation and determine appropriate sanctions. If it is determined that a student has acted dishonestly, or even if the student has admitted the charges prior to a formal investigation or hearing, an appropriate sanction will be imposed, including automatic failure of the assignment or course, or in the case of serious or repeat violations, suspension or expulsion from the University. Withdrawing from a course will not prevent the Dean from imposing or recommending sanctions.

Instructors have an obligation to prevent and control cheating. Toward that end, please distribute in class and discuss the complete Undergraduate Student Academic Integrity Policy. You should also specify the appropriate forms of citation required for a particular writing or research project and, if warranted, require special seating arrangements or exam formats for written examinations. Most importantly, take the time in class to review and practice rules of proper citation, using the examples and exercises from the resources noted in this document. For additional information, definitions of plagiarism, guidelines for writing and research, examples of proper citation, and practical tips on avoiding conventional and Internet plagiarism, please visit the following Web sites:

www.plagiarism.org , click on "Research Resources" and "Citation."
http://wpacouncil.org , click on "WPA Guide," then "WPA Position Statements and Resolutions," then "Defining and Avoiding Plagiarism: the WPA Statement on Best Practices."
http://www.artsci.wustl.edu/~writing/hints , click on "Helpful Hints," then "Plagiarism: What it is and how do I avoid it?"
http://www.lib.berkeley.edu/TeachingLib/Guides/Internet/Style.html
http://www.apastyle.org/elecref.html

Internet Plagiarism

The Internet makes it easy to cheat, and to detect plagiarism. Additionally, Internet sources, because they are so easily accessed and reproduced, are mistakenly viewed as general or public knowledge, which typically does not require formal attribution. It is important to be absolutely clear with students that, while the Internet may blur the distinction between public and private, policies concerning academic integrity, intellectual property, and proper citation apply equally to electronic, online, and conventional print resources. For information about rules and styles for citing electronic media, including examples, please review the following Web sites:

http://www.lib.berkeley.edu/TeachingLib/Guides/Internet/Style.html
www.apastyle.org/elecref.html

All graduate students receive a statement of the Academic Integrity Policy for Graduate Students from the Graduate School of Arts & Sciences. Please contact the Office of the Dean if you would like a copy of this document.

 

FACULTY SERVICES

Books and Course Materials

Course books, school supplies, laboratory materials, and other items may be purchased by students at the Campus Bookstore, located in the Mallinckrodt Center. Store hours are posted in the bookstore, which may be reached at (314) 935-5500, or its website is available by clicking here.

Textbooks should be ordered well in advance, usually at least two months before the start of the semester. Please begin making book orders as early as possible. Place book orders through the Campus Bookstore using any of the following options:

  • e-mail Heather Clark ;
  • Go to the bookstore website www.wubookstore.com , (choose "Faculty Services" -- the eDoptions password is 582);
  • fax to (314) 935-5853
  • call (314) 935-5591;
  • send via campus mail, Campus Box 1074.

University College instructors may use ERes, a password protected web-based electronic reserves system, to manage Web-based course material. For more information on ERes, visit the Web site http://eres.wustl.edu/ERes .

Some publishers will provide you with a desk copy upon written request. Course materials should normally be provided only through the Bookstore. The charge for materials published by the University in offset or other temporary forms should not be in excess of the University's cost, plus a handling charge for the Bookstore, or royalty charge for the author. No royalty charge may be made without agreement in advance with the Office of the Provost, in consultation with the University Committee on Publications. The provisions for royalty payments on unpublished materials are intended to cover only those situations in which the materials are used by schools other than Washington University.

Copy Services and Copyright Restrictions

All requests for duplicating copyrighted material must be accompanied by a signed form certifying compliance with copyright laws. Consult the academic copyright website for guidance for Washington University Faculty regarding reproducing copyrighted works for use in teaching and research.

University College provides assistance in copying syllabi, exams, and other brief course handouts. Submit your request to the University College office in January Hall, Room 20 and allow at least 48 hours advance notice. Up to 200 copies per student per course will be provided when requests are submitted to University College.

All copy requests for larger volumes of material, including course packets of any size, should be made directly with the Campus Bookstore. Contact your Departmental Coordinator for questions about course packets.

University College does not provide secretarial help for typing tests, notes, and course outlines. Faculty are encouraged to consult their departmental coordinator about such services.

Multi-Media Services

Some instructors find multi-media aids a useful supplement to discussions and lectures. If you expect to need a computer port, internet connectivity, or audio-visual equipment at nearly every class meeting, let us know as soon as possible and we will attempt to assign your course a room with this equipment built-in. Usually, a key is required to access and to secure the audio-visual equipment. If it is not possible to assign you to a multi-media classroom, or if your needs are only occasional, University College owns a limited amount of audio-visual equipment which is provided on a first-come basis. Arrangements should be made well in advance of a class. For information and reservations, contact the University College office in January Hall, room 20, or call (314) 935-6700.

To expedite the ordering process, please have the following information available:

1. The number of the course for which the equipment is needed, e.g., U48 Comm 220.
2. The building and room number where the equipment will be used.
3. The beginning and ending times for equipment usage, e.g., 7:00-9:30 p.m. This need not be for the entire class period. If equipment can be picked up before the class ends, please let us know.
4. The specific date you wish to use the equipment. You may wish to have an alternate date in mind for equipment which is in high demand.
5. The type of equipment you need.

Audio-Visual Equipment Available
  • Movie Projector (16 mm)
  • Overhead Projector
  • Video Tape/DVD Recorder
  • Video Monitor
  • Video Tape Camera
  • Slide Projector
  • Projection Screen
  • Audio Tape Player
  • Easel
  • Desktop Podium

Please note that audio-visual equipment can be provided only for University College classes.

Requests will be filled in the order received. Since the supply of equipment is limited, please request equipment well in advance. For the same reason, please cancel your request if your plans change so that others may be served.

Due to increased security problems, in requesting use of audio-visual equipment, you must accept responsibility for its security. Whenever possible, equipment is delivered to the classroom and picked up by our staff. Please remain in the classroom with equipment until it is retrieved.

Most evenings, assistants will be available in January 20 if problems, such as burnt-out projector bulbs, should occur. Call (314) 935-6700 before 7:00 p.m. or (314) 935-6783 after 7:00 p.m. for assistance.

Requests for films, videos, DVDs must be made through an Olin Library subject librarian. Click here for answers to common questions about using the library as a resource. Click here to ask a question that will go to a library subject specialist. The earlier the request, the better the chance of receiving the film/video/DVD on time. At least one month lead time is recommended. More time may be necessary for obscure pieces.

Please provide the following information:

  • Name of film/video and catalog number
  • Name of distributor, address, and telephone number (800# if possible)
  • Date(s) film/video to be shown (1st and 2nd choice)
  • Approximate cost
  • Your name and day telephone number.

The Audio-Visual Department of Olin Library (level 2) also provides limited services in locating, renting, previewing, projecting, and returning films and videotapes. Interested faculty should contact the department directly at (314) 935-5432.

Film and video rentals/purchases that are not requested through Olin Library and will require payment by University College must be approved in advance by University College.

The Teaching Center

The Teaching Center at Washington University will assist faculty and graduate students in fulfilling all aspects of their teaching responsibilities. Teaching Center staff work with individual faculty members on a confidential basis, and provide group programs and workshops on a number of topics, including syllabus preparation, classroom discussions, grading, Web-based instruction, audio-visual aids, and other forms of instructional technology. The Teaching Center is located in 107 Eads Hall. For more information, visit the Teaching Center Web site or telephone (314) 935-5432.

Graders

Assistance with grading examinations and other required course work is sometimes available for instructors of unusually large classes. Please contact the Manager of Payroll at (314) 935-6788 for more information.

Libraries

University College faculty enjoy access to all WU libraries with their Washington University identification card. This access includes borrowing privileges. Library privileges for graduate assistants depend upon the status assigned by their departments.

All qualified borrowers are entitled to browse in the stacks and to make use of books and facilities of various reading rooms and lounges in the public areas of the library.

Materials may be placed on reserve for the use of University College students. Please remember, however, that evening students frequently have difficulty in scheduling extended periods of time for study in the library. Further information about library regulations and services may be obtained at the Circulation Department on Level 3 of Olin Library, or by calling (314) 935-5420; or click here for answers to basic questions about library services and resources.

Food Services

Food service is available at the following locations during evening hours. Closing times are subject to change. Soda and snack machines are also located in most classroom buildings. Food service is available at the following locations during evening hours. Closing times are subject to change. Soda and snack machines are also located in most classroom buildings.

  • Holmes Lounge (Monday-Friday until 3:00 p.m.)
  • The Whispers Cafe, Olin Library, ground floor: Sunday-Thursday until 12 midnight; Friday and Saturday until 6:00 p.m.
  • Subway (lower level of Umrath Hall): Monday-Thursday until 10:00 p.m., Friday and Saturday until 9:00 p.m.
  • 1853 Diner in the Danforth University Center Monday-Friday until 10:00 p.m.

FACULTY COMPENSATION AND BENEFITS

Payment of Instructors

There is an employer-employee relationship between Washington University and University College adjunct instructors who teach on campus in a standard classroom environment. University College instructors must complete the appropriate documentation to be hired as an employee of Washington University and are paid monthly according to the University's regular payroll schedule, with applicable employment taxes withheld. Compensation is normally based on educational degree, faculty rank, and the number of course credits being taught. Approximately six weeks prior to each semester, instructors will be issued a Statement of Appointment to Teach, which includes course, compensation, and policy information. Some University College instructors are compensated through their academic department or the Graduate School as part of their regular duties or teaching assistantships. Contact your department if this applies to you.

For academic year classes that meet the minimum enrollment and have a standard format, instructors will be paid one-quarter of the contracted salary on the last working day of each month:

Fall - September through December
Spring - February through May

For academic year classes that do not meet the minimum enrollment or have a non-standard format and for courses meeting during the summer, please refer to your Statement of Appointment to Teach for specific pay dates and amounts. Contact the Manager of Payroll (314/935-6788) with any questions.

Tuition Remission

University College instructors may be eligible for 50% remission if the course is job-related. Contact Human Resources at (314) 935-5990 for a form.

Faculty Conference Center Association (Whittemore House)

Full-time members of the faculty or the administration of Washington University (those who receive letters of appointment from the Provost or appropriate Vice Chancellor), or faculty of University College with less than half-time appointments who have been on the faculty for at least five years, are eligible for membership in the Washington University Faculty Conference Center Association. The facilities of Whittemore House, 6440 Forsyth, including dining room and bar, are available to members. Information on membership may be obtained by calling (314) 935-5210.

Parking Permits, Faculty Identification Cards, and E-mail Accounts

Effective Fall 2006, Washington University policy prohibits departments from purchasing parking permits for faculty and adjunct instructors. University College instructors can purchase Evening Red or Daily permits by visiting the Parking Services office, located at 700 Rosedale Avenue or on-line at https://wuparking.wustl.edu/permits . Evening Red permits are available at the annual rate of $93.00. Please let Parking Services know if you will need a permit for only one semester, as pro-rated costs may apply. Evening Red permits are valid in red and yellow zones from 4:00 p.m. to 7:00 a.m. It is also valid from 7:00 a.m. to 4:00 p.m. on weekends and official University holidays. Daily permits are available for $5.00. This permit is valid in yellow zones only. Daily permits can be purchased at the University Bookstore at Mallinckrodt Center. For more details, visit www.parking.wustl.edu , or contact the Parking and Transportation office at parktrans@wustl.edu or (314) 935-5601.

ID cards entitle faculty to check books out of the library, to cash checks at the Bank of America window in Mallinckrodt, to receive faculty discounts at Edison Theater, and to use the sports and recreational facilities. They may also be used as a cache card for purchases at soda machines and library copy machines. Please retain your ID card so that it can be revalidated when you teach in future semesters. Currently ID photos are taken in the Human Resources offices (North Brookings room 126) during regular business hours from 8:30 a.m. to 5:00 p.m. I.D. cards are valid beginning the first day of the semester unless other arrangements are made.

In an effort to streamline communications between the University College staff, students, and faculty, all University College instructors have been or will be furnished with a Washington University E-mail account. Beginning September 1, 2007, we send all University College business to your WU E-mail address. If you prefer using a personal or business email address, you can set up your WU E-mail account to forward all incoming messages to another E-mail address. This is simply done by accessing the Artsci webmail website. Click on "Forward Your Mail", enter the forwarding E-mail address and your login and password. This should only need to be set up once. If you need assistance, you may contact Arts and Sciences Computing at (314) 935-8077 or contact Britt Congemo at (314) 935-6788. You can also visit the the Eads Computing Lab during regular business hours, M-F, 10 am-5 pm (please have identification with you). Request an account through the Office of the Dean at the beginning of the semester by calling (314) 935-6788.

Teaching Awards

The Dean's Faculty Award is presented annually to a member of the University College faculty who has made significant contributions to teaching excellence. Recent recipients of the award include:
Robert Earleywine (2001)
George Pepe (2002)
Garland Allen (2003)
Repps Hudson (2004)
David Dodd (2005)
University College Faculty (2006)
Sue Taylor (2007)
Harriet Stone (2008)
Carol Diaz-Granados (2009)

STUDENT AID AND SERVICES

Academic Advising

Academic advisors are available in the Office of Admissions and Student Services, Room 20, January Hall, to help students choose an academic program that suits personal and professional objectives; select courses that accommodate busy work and home schedules; learn about scholarships, loans, and other financial assistance; transfer credit from other colleges and universities; and learn about educational support services and campus resources. Please call (314) 935-6777 to schedule an advising appointment, including early evening appointments.

Career Development Services

Students enrolled in University College may take advantage of our career services including special career workshops, individual counseling, and referral to other campus facilities that provide career information. All University College students may use resources in the Career Center library located in Karl Umrath Hall, open weekdays from 8:30 a.m. to 5:00 p.m. Students accepted to degree programs may meet with a career counselor in the Career Center. Call (314) 935-5930, or University College, (314) 935-6777.

Adults in Transition

University College offers credit and noncredit courses in areas such as composition, grammar, reading, and study skills that address the needs of many returning adult students. Please refer students experiencing difficulties in these areas to the appropriate courses listed in the Course Schedule. Such students should also be encouraged to see their academic advisor for additional assistance.

Disabled Students

Washington University is committed to providing equal opportunity for students with disabilities. The Disability Resource Center (DRC) assists students with disabilities by providing services and arranging for reasonable accommodations to ensure equal access and equal academic opportunities. Students wishing to request services or accommodations must register and provide appropriate documentation to the DRC. The DRC serves as a resource and advisor to students with disabilities and welcomes opportunities to consult with students, families, faculty, and staff.

Faculty members are responsible for providing to students reasonable accommodations as recommended by the DRC. Faculty members who have questions or concerns about accommodations should contact the director of The Disability Resource Center, located in Cornerstone, Gregg Hall, South 40, (314) 935-4062, or the Dean's office, (314) 935-4806.

Student Financial Aid

University College offers tuition remission to qualifying students through its Career Scholarship, Community College Merit Scholarship, Graduate Scholarship Programs, Dean's Fellowships, and Transition Fellowships. A University College loan fund, as well as federal and state grant and loan programs, is also available. Please have interested students contact the financial aid coordinator in Room 20, January Hall, (314) 935-6742.

Student Honors/Recognitions

Alpha Sigma Lambda, the national honorary society for part-time evening students, recognizes academic achievement by University College students. To become a member, a student must have earned a minimum of 30 units of academic credit in University College over at least four semesters, 15 units of which must be outside the major field, and have achieved a minimum grade point average of 3.2 on a 4.0 scale. Further information is available in room 20, January Hall.

Each semester the Dean's List recognizes students who are candidates for a degree or certificate and have completed six or more units of work during the semester with at least a 3.5 grade point average on a 4.0 scale. These students are invited to attend the Honors Assembly during the fall semester.

At University College recognition ceremonies in May each year, the Dean's Award for Academic Excellence (undergraduate) and the Dean's Award for University Service are presented to outstanding graduates. Faculty are urged to nominate exceptional August, December, or May graduates for the Service Award.

Writing Center

The University Writing Center is open to all Washington University students and faculty for free guidance on compositions, term papers, theses, and reports. Special workshops are offered during the semester in Eads Hall, Room 111. Hours: Sunday-Thursday, 12:00-9:00 p.m., Friday, 12:00-5:00 p.m. Call (314) 935-4981 for an appointment.

 

UNIVERSITY COLLEGE ADMINISTRATION

University College is the continuing education division of Arts & Sciences at Washington University. The Dean of University College as well as the Dean of the College of Arts & Sciences and the Dean of the Graduate School of Arts & Sciences report to the Dean of the Faculty. The Director of the Summer School reports to the Dean of University College and assumes the duties of administering courses for both day and evening summer sessions.

The Dean of University College administers courses and programs with the aid of faculty department coordinators. All courses in University College are normally the responsibility of a department or program coordinator, who selects courses, recommends instructors, and arranges the schedules. The fall schedule is set in January, the spring schedule in September, and the summer schedule in November. Faculty are contacted by the coordinator at that time to confirm future teaching plans.

The department coordinator can assist you in many areas, especially curriculum and course design, teaching methods, and student needs. He or she will send your course evaluations to you after each semester ends.

If unforeseen circumstances necessitate your resignation during the semester, please contact the department coordinator, who is responsible for recommending a replacement and assuring that the course can be completed without further disruption.

University College salaries are determined by the Dean of University College, and all questions on salaries should be directed to the Office of the Dean at (314) 935-6708. All questions or problems concerning classroom scheduling, room facilities or damage should be addressed to the Office of the Dean at (314) 935-6720. Questions concerning parking and library use should be directed to (314) 935-6788.

 

For Questions about:

  • Contracts
  • Paychecks
  • Expenses
  • ID Cards
  • Parking Permits
  • Room Scheduling
  • Emergency Class Cancellations
  • Undergraduate Programs
  • Publications
  • Graduate Programs
  • Summer Programs
  • Student Billing, Income
  • Appointments
  • Lifelong Learning Institute

Call: Office of the Dean:
January 100, Campus Box 1064, (314) 935-4806, (314) 935-4847 fax

For Questions about:

  • Front Desk
  • Audio-Visual
  • Copy Work
  • Registration
  • Student Records
  • Special Grade Reports
  • Student Financial Aid Advising
  • Advising
  • Graduate Advising
  • Admissions
  • Advertising

Call: Dean of Admissions and Student Services
January 20, Campus Box 1085, (314) 935-6700, (314) 935-6744 fax

Campus Police (314) 935-5555

Washington University Main Switchboard (314) 935-5000

On-Campus Housing Office South Forty, Campus Box 1038, (314) 935-5050

Quadrangle Housing (Washington University Owned) (314) 935-9511

Apartment Referral Service (314) 935-5092

E-mail University College: ucollege@artsci.wustl.edu

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