For complete information, see the online Faculty Handbook.
Please place book orders through the Campus Bookstore via:
- Email: John Zelten
- Phone: (314) 935-5591
- Fax: (314) 935-3450
- Mail: Campus Box 1074
- University College instructors may also use Ares, a password protected web-based electronic reserves system, to manage Web-based course material. Learn more about Ares.
- Book Order Due Dates: Summer-3/30, Fall-4/13, Spring- 10/15
Some publishers will provide you with a desk copy upon written request. Course materials should normally be provided only through the Bookstore. The charge for materials published by the University in offset or other temporary forms should not be in excess of the University's cost, plus a handling charge for the Bookstore, or royalty charge for the author. No royalty charge may be made without agreement in advance with the Office of the Provost, in consultation with the University Committee on Publications. The provisions for royalty payments on unpublished materials are intended to cover only those situations in which the materials are used by schools other than Washington University.
Associate Dean for Academics
Director of Administration, Finance, and Registration
Check out your classroom early. If you haven't already done so, confirm your classroom assignment by visiting the University College website and review the information under "Courses & Registration." Check out your classroom, and all A/V equipment before the semester begins to ensure that everything you've requested is in proper working order. Most classroom assignments are permanent, but if you have a serious concern about your classroom, contact:
You may also view most classrooms on the teaching center website at http://teachingcenter.wustl.edu/classrooms/directory/.
Please return chairs to the standard room configuration as shown on the chart inside the room, and erase blackboard notes and markings at the end of each class. Also, return equipment to its original storage place at the end of each class. Equipment should not be moved from one room to another unless it is being stored somewhere. If a key was used to get to either the equipment or the room, be sure to lock up after the class is over. If any equipment seems to be missing, report it immediately to the Classroom Manager at (314) 935-6810.
All WU classroom computers come loaded with a standard set of software: Windows XP, IE 7.0, MS Office 2007 (PowerPoint, Excel, Word), SSH 3.2.9, Adobe Acrobat Reader 9.0, Alladin Expander 5.1, Quicktime 7.1, Shockwave, Flash 7, WinDVD, Windows Media Player, Real One Player 10.0, Norton Anti-Virus, Smart Software 10.0 (Smartboard rooms only), Ad-Aware 2008 (AE), SpyBot 1.6, Firefox 2.0, Chime (Chemistry Only) and Java. The Teaching Center ((314) 935-6810) ASCC will be happy to install the software of your choice on the computer in your pooled classroom. The software license has to be valid, and software must be paid for by the department or faculty member.
Copy Services and Copyright Restrictions
All requests for duplicating copyrighted material must be accompanied by a signed form certifying compliance with copyright laws. Consult the academic copyright website for guidance for Washington University Faculty regarding reproducing copyrighted works for use in teaching and research.
University College provides assistance in copying syllabi, exams, and other brief course handouts. Submit your request to the University College office at 11 N. Jackson Rd, Ste. 1000, St. Louis, MO 63105-2153 and allow at least 48 hours advance notice. Up to 200 copies per student per course will be provided when requests are submitted to University College.
All copy requests for larger volumes of material, including course packets of any size, should be made directly with the Campus Bookstore. Contact your Departmental Coordinator for questions about course packets.
University College does not provide secretarial help for typing tests, notes, and course outlines. Faculty are encouraged to consult their departmental coordinator about such services.
In an effort to streamline communications between the University College staff, students, and faculty, all University College instructors have been or will be furnished with a Washington University email account. All University College business and any student messages sent via WebSTAC will be sent to your WU email address.
If you need email assistance, you may visit the the ArtSci Computing Lab in the basement of Eads Hall during regular business hours, M-F, 10 am - 5 pm (please have identification with you). Alternatively, you may call Arts and Sciences Computing at (314) 935-8077 or contact the payroll coordinator at (314) 935-6788.
Employees new to Washington University
If you are not a regular Washington University employee, you will be receiving a packet of forms via email that include HRMS personnel information form, tax withholding forms (Form W-4 and MO W-4) and the U.S. Department of Justice Employment Eligibility Form (Form I-9). In order to complete the I-9 process, we will need copies of acceptable forms of identification. Please note that this requires you to appear in person so that we may verify and copy these documents. Please call our payroll coordinator at (314) 935-6788 to make an appointment.
Federal Privacy Laws in Regard to Educational Records
Under the federal FERPA (Family Educational Rights & Privacy Act) students have the right to privacy for their personal information, such as their E-mail addresses and other contact information. As a faculty member you are entrusted with this privileged information. To disclose a student's E-mail address or phone number to anyone, without his or her explicit permission, is illegal. Learn more about rights and responsibilities under the FERPA law.
Assistance with grading examinations and other required course work is sometimes available for instructors of unusually large classes. Please contact the Manager of Payroll at (314) 935-6788 for more information.
Keys to A/V Closets
Some of you have requested classrooms with computers, TVs, VCRs and other A/V equipment. Many of these classrooms have locked A/V closets. If you wish to have an A/V closet key for the semester, or for those of you who are not in a classroom with permanent A/V equipment, but who may need equipment on a one-time basis, to make these arrangements, contact Donna Kirk at (314) 935-6783 or firstname.lastname@example.org.
University College faculty enjoy access to all WU libraries with their Washington University identification card. This access includes borrowing privileges. Library privileges for graduate assistants depend upon the status assigned by their departments.
All qualified borrowers are entitled to browse in the stacks and to make use of books and facilities of various reading rooms and lounges in the public areas of the library.
Materials may be placed on reserve for the use of University College students. Please remember, however, that evening students frequently have difficulty in scheduling extended periods of time for study in the library. Further information about library regulations and services may be obtained at the Circulation Department on Level 3 of Olin Library, or by calling (314) 935-5420.
Low Enrollment and Course Cancellations
Courses with fewer than 3 students enrolled one week prior to the beginning of the semester/session are canceled. If your course has 3 students or more enrolled, you are expected to attend the first class session; and then, upon consultation with University College/Summer School, a decision will be made whether to continue or cancel the course. Normally, courses that are under-enrolled are canceled at this time. The decision to teach a course below the minimum enrollment is based on 1) student needs, 2) pedagogy of the course, and 3) financial issues. If a course is permitted to run below the minimum enrollment, you will be paid an amount up to 60% of the for-credit tuition revenue*, not to exceed the full compensation stated above. If a course is canceled due to low enrollment or for another reason, no compensation will be paid. University College/Summer School reserves the right to cancel a course at any time.
*High School Summer Scholars, High School College Access, and Fudan visiting students pay the University College (“U”) evening tuition rate.
Some instructors find multi-media aids a useful supplement to discussions and lectures. If you expect to need a computer port, internet connectivity, or audio-visual equipment at nearly every class meeting, let us know as soon as possible and we will attempt to assign your course a room with this equipment built-in. Usually, a key is required to access and to secure the audio-visual equipment. If it is not possible to assign you to a multi-media classroom, or if your needs are only occasional, University College owns a limited amount of audio-visual equipment which is provided on a first-come basis. Arrangements should be made well in advance of a class. For information and reservations, contact the University College office in January Hall, room 20, or call (314) 935-6700.
To expedite the ordering process, please have the following information available:
- The number of the course for which the equipment is needed, e.g., U48 Comm 220.
- The building and room number where the equipment will be used.
- The beginning and ending times for equipment usage, e.g., 7-9:30 p.m. This need not be for the entire class period. If equipment can be picked up before the class ends, please let us know.
- The specific date you wish to use the equipment. You may wish to have an alternate date in mind for equipment which is in high demand.
- The type of equipment you need.
Parking on campus requires you purchase a parking permit. We suggest the following options for University College instructors: Evening Red Faculty/Staff Permits are available to faculty/staff only. Permit is valid in red and yellow zones only from 3:30 p.m. to 7 a.m. Monday-Friday. On weekends, parking is also allowed between 7 a.m. and 3:30 p.m. These restrictions are in place even during break periods. Short-term parking options may be utilized if weekday parking is required. Evening Red permit-holders are permitted to park at no additional cost in the Danforth University Center Garage after 3:30 p.m. on weekdays, and any time Saturdays and Sundays; permit-holder’s Washington University ID card must be swiped upon entry and exit of the garage. Before 3:30 p.m. on weekdays, a ticket must be pulled upon entry to the garage, and the hourly rate must be paid upon exiting the garage. Prorated refunds will be issued for permits that are returned to the office of Parking Services. No refunds will be issued for evening permits after Spring Break.
Daily parking permits are also available for $5.00 and may be purchased at the office of Parking Services or at the Campus Bookstore. Daily permits are not valid in the Danforth University Center Garage. Short-term parking permits are non-refundable. For more details and annual rates, visit parking.wustl.edu or contact the Parking and Transportation office at email@example.com or (314) 935-5601.
Software and Classroom Training
For questions about software in the classrooms or if you would like training on classroom multi-media equipment, please call the Teaching Center at (314) 935-6810, or email Mike Floyd at firstname.lastname@example.org
While the Teaching Center and University College staff can assist you with the equipment already in the classrooms, the Arts & Sciences Computing Center (ASCC) is the contact point for configuring your own laptop for PowerPoint presentations that require a connection to the Internet. The ASCC is located on the lower level of Eads Hall, (314) 935-4285. If you are planning on using your laptop for a PowerPoint presentation that requires an Internet connection, contact the ASCC well in advance of your class meeting. You do not have to contact the ASCC for local PowerPoint presentations.
Technical Assistance and Training
Staff from the Teaching Center, located in Room 107 Eads Hall, will be available, by appointment, if you need assistance or training. Instruction and support in using classroom instructional equipment is available from the Teaching Center by contacting us at (314) 935-6810.
After the second week of classes, if you need assistance during evening hours, please come to University College, Room 20 January Hall, or call (314) 935-6783 after 7 p.m. For ongoing information about teaching and technology, visit the Teaching Center website and click on the "Faculty" or "Technology" tabs to find the topic you want.
The Teaching Center
The Teaching Center at Washington University will assist faculty and graduate students in fulfilling all aspects of their teaching responsibilities. Teaching Center staff work with individual faculty members on a confidential basis, and provide group programs and workshops on a number of topics, including syllabus preparation, classroom discussions, grading, Web-based instruction, audio-visual aids, and other forms of instructional technology. The Teaching Center is located in 107 Eads Hall. For more information, visit the Teaching Center website or telephone (314) 935-5432.
Campus Cards are issued through:
Women’s Building, Room 002
WebFAC, Rosters, Grades, Evaluations
Use WebFAC to view and print class rosters, e-mail an entire class or selected students, and submit grades electronically. If you have any questions about WebFAC, contact Gisela Paluga at (314) 935-5908.
Online course evaluations: University College is now conducting all course evaluations online. Although your students will be getting e-mail reminders from University College, please let them know about this. University College expects that every instructor will have his/her students complete course evaluations toward the end of the semester.
Students will visit the online course evaluation website to complete their evaluations. After all the grades have been turned in, the course evaluations will be available for you to view online. Please use the following Internet address to view your evaluation results: http://evals.wustl.edu/Reports. If you have any questions or problems using the evaluations website, contact:
For student accounting and Federal regulations with regard to enrollment verification, please provide us with accurate information about your class. Any student attending whose name does not appear on your roster should be referred to his or her dean's office; for University College students, January Hall, Room 20. Students attending but not listed on the roster should produce verification of a valid registration at the next class meeting.
Special Audit and Pass/Fail: Additionally, some of your students may be registered with the grade designator "S" or "special audit." This was designed as an affordable option for students wishing to audit a course for personal enrichment without having a grade appear on a permanent record. Special audit students are graded like others auditing a course; they attend lectures and discussions but are not required to complete written work. Please be clear with students about your criteria for successfully auditing a course. Similarly, please be clear about what constitutes a "pass" for those students who may be taking your course on a Pass/Fail basis. If you have any questions about this, please contact Pat Matthews.